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Operations & Process Workflows

Comprehensive workflow definitions for operational excellence across process automation, asset management, maintenance operations, supply chain, and facility management.

Categories: 5 | Total Workflows: 50 | Version: 1.0.0

Table of Contents​

  1. Process Automation - 10 H.P.006-WORKFLOWS
  2. Asset Management - 10 H.P.006-WORKFLOWS
  3. Maintenance Operations - 10 H.P.006-WORKFLOWS
  4. Supply Chain - 10 H.P.006-WORKFLOWS
  5. Facility Management - 10 H.P.006-WORKFLOWS

Process Automation​

1. standard-operating-procedure-creation​

  • Description: Generate comprehensive SOPs with step-by-step instructions, decision trees, and compliance checkpoints
  • Trigger: /create-sop [process-name] [department]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: documentation-writer, compliance-specialist, qa-automation
    • Commands: /component-scaffold, /quality-check, /approve
  • Steps:
    1. Process Analysis - business-analytics - Analyze current process flows and identify steps
    2. Stakeholder Interview - documentation-writer - Gather input from process owners and users
    3. SOP Drafting - documentation-writer - Create structured procedure with clear steps
    4. Compliance Review - compliance-specialist - Verify regulatory and policy alignment
    5. Visual Diagram Creation - technical-writer - Add flowcharts and decision trees
    6. Stakeholder Review - project-manager - Collect feedback from key stakeholders
    7. QA Validation - qa-automation - Test procedure completeness and clarity
    8. Approval Workflow - compliance-specialist - Route for manager and executive approval
    9. Version Control - documentation-writer - Publish to document management system
    10. Training Material - technical-writer - Create training guides and quick reference cards
  • Tags: #sop #documentation #process-mapping #compliance #training

2. workflow-mapping-and-optimization​

  • Description: Map existing H.P.006-WORKFLOWS, identify bottlenecks, and create optimized process flows with metrics
  • Trigger: /map-workflow [workflow-name] [optimization-goals]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: business-analytics, process-optimizer, data-analyst, technical-writer
    • Commands: /analyze, /create-plan, /metrics-dashboard
  • Steps:
    1. Current State Mapping - business-analytics - Document as-is workflow with all steps and handoffs
    2. Stakeholder Interviews - project-manager - Gather pain points from users at each step
    3. Data Collection - data-analyst - Collect metrics on cycle time, error rates, costs
    4. Bottleneck Analysis - process-optimizer - Identify delays, redundancies, and inefficiencies
    5. Future State Design - business-analytics - Create optimized workflow with improvements
    6. Cost-Benefit Analysis - business-analytics - Calculate ROI and implementation costs
    7. Impact Assessment - risk-analyst - Evaluate risks and change management needs
    8. Visual Documentation - technical-writer - Create swimlane diagrams and process maps
    9. Stakeholder Review - project-manager - Present findings and recommendations
    10. Implementation Roadmap - project-manager - Create phased rollout plan with milestones
  • Tags: #process-optimization #business-process #workflow #analytics #continuous-improvement

3. approval-chain-automation​

  • Description: Configure multi-level approval H.P.006-WORKFLOWS with conditional routing, delegation, and escalation rules
  • Trigger: /setup-approvals [process-type] [approval-matrix]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: backend-architect, integration-specialist, compliance-specialist
    • Commands: /api-design, /test-integration, /deploy
  • Steps:
    1. Requirements Gathering - business-analyst - Define approval levels and authorization matrix
    2. Rule Configuration - backend-architect - Set up conditional routing logic and thresholds
    3. Delegation Setup - integration-specialist - Configure proxy approvers and backup chains
    4. Notification Design - frontend-developer - Create email/SMS H.P.008-TEMPLATES for approval requests
    5. Escalation Rules - process-optimizer - Define SLA-based escalation triggers
    6. Integration Testing - qa-automation - Test all approval paths and edge cases
    7. Audit Trail Setup - compliance-specialist - Configure logging for compliance tracking
    8. User Training - technical-writer - Create guides for approvers and requesters
    9. Monitoring Dashboard - data-analyst - Build real-time approval queue visibility
    10. Go-Live Support - devops-engineer - Monitor first approvals and resolve issues
  • Tags: #approval-workflow #automation #business-logic #compliance #notifications

4. escalation-management-system​

  • Description: Implement intelligent escalation H.P.006-WORKFLOWS with SLA tracking, auto-escalation, and notification cascades
  • Trigger: /H.P.009-CONFIGure-escalations [service-type] [sla-definitions]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: backend-architect, notification-specialist, incident-response, qa-automation
    • Commands: /api-design, /setup-monitoring, /test-alerts
  • Steps:
    1. SLA Definition - business-analyst - Define service level agreements and response times
    2. Escalation Matrix - process-optimizer - Create multi-tier escalation hierarchy
    3. Trigger Configuration - backend-architect - Set up time-based and condition-based triggers
    4. Notification Setup - notification-specialist - Configure multi-channel alerts (email, SMS, webhook)
    5. On-Call Scheduling - devops-engineer - Integrate with PagerDuty/OpsGenie calendars
    6. Auto-Assignment Logic - backend-architect - Implement intelligent ticket routing
    7. Dashboard Creation - frontend-developer - Build real-time escalation queue visibility
    8. Testing Scenarios - qa-automation - Test all escalation paths and failure modes
    9. Runbook Documentation - technical-writer - Create response playbooks for each level
    10. Metrics & Reporting - data-analyst - Set up SLA compliance and escalation analytics
  • Tags: #escalation #sla-management #incident-response #notifications #monitoring

5. compliance-audit-automation​

  • Description: Automate compliance checks, evidence collection, audit trail generation, and regulatory reporting
  • Trigger: /run-compliance-audit [framework] [scope]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: compliance-specialist, security-specialist, data-analyst, documentation-writer
    • Commands: /security-scan, /analyze, /generate-report
  • Steps:
    1. Framework Selection - compliance-specialist - Identify applicable regulations (SOC2, HIPAA, GDPR)
    2. Control Mapping - compliance-specialist - Map controls to business processes and systems
    3. Evidence Collection - security-specialist - Gather logs, screenshots, and documentation
    4. Automated Testing - qa-automation - Run compliance validation H.P.004-SCRIPTS and checks
    5. Gap Analysis - compliance-specialist - Identify non-compliant areas and risks
    6. Remediation Planning - risk-analyst - Create corrective action plans with owners
    7. Audit Trail Review - security-specialist - Verify completeness of activity logs
    8. Report Generation - documentation-writer - Create executive summary and detailed findings
    9. Stakeholder Review - compliance-specialist - Present to audit committee and management
    10. Continuous Monitoring - security-specialist - Set up ongoing compliance dashboards
  • Tags: #compliance #audit #regulatory #security #governance

6. document-lifecycle-management​

  • Description: Manage document creation, review, approval, versioning, retention, and archival H.P.006-WORKFLOWS
  • Trigger: /manage-documents [document-type] [lifecycle-stage]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: recommended, review: required
  • Dependencies:
    • Agents: documentation-writer, compliance-specialist, version-control-specialist
    • Commands: /version-control, /approve, /archive
  • Steps:
    1. Document Creation - documentation-writer - Author document using approved H.P.008-TEMPLATES
    2. Metadata Tagging - librarian - Add classification, keywords, retention schedule
    3. Peer Review - technical-writer - Route to subject matter experts for feedback
    4. Approval Workflow - compliance-specialist - Submit for management approval
    5. Version Control - version-control-specialist - Publish to document repository with versioning
    6. Access Control - security-specialist - Set permissions based on classification
    7. Review Scheduling - process-optimizer - Set up periodic review reminders
    8. Update Management - documentation-writer - Track changes and maintain revision history
    9. Retention Enforcement - compliance-specialist - Auto-archive based on retention policy
    10. Disposal Workflow - compliance-specialist - Secure deletion with audit trail
  • Tags: #document-management #version-control #compliance #knowledge-management #archival

7. change-request-workflow​

  • Description: Process change requests with impact analysis, approval routing, implementation tracking, and rollback plans
  • Trigger: /submit-change-request [change-type] [priority]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: change-manager, risk-analyst, devops-engineer, qa-automation
    • Commands: /create-plan, /risk-assessment, /deploy, /rollback
  • Steps:
    1. Request Submission - change-manager - Capture change details, justification, and scope
    2. Impact Analysis - risk-analyst - Assess technical, business, and security impacts
    3. Risk Assessment - risk-analyst - Identify risks and create mitigation strategies
    4. CAB Review - change-manager - Present to Change Advisory Board for decision
    5. Approval Routing - change-manager - Route to technical and business approvers
    6. Implementation Planning - devops-engineer - Create detailed implementation steps
    7. Rollback Planning - devops-engineer - Prepare rollback procedures and success criteria
    8. Communication Plan - technical-writer - Notify stakeholders of change window
    9. Implementation Execution - devops-engineer - Execute change with monitoring
    10. Post-Implementation Review - change-manager - Validate success and document lessons
  • Tags: #change-management #itil #risk-management #deployment #governance

8. contract-approval-workflow​

  • Description: Route contracts through legal, procurement, finance, and executive approval with version tracking
  • Trigger: /approve-contract [contract-type] [vendor] [value]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: legal-specialist, procurement-specialist, financial-analyst, compliance-specialist
    • Commands: /approve, /version-control, /generate-report
  • Steps:
    1. Contract Intake - procurement-specialist - Log contract details and routing requirements
    2. Legal Review - legal-specialist - Review terms, liability, IP, and compliance clauses
    3. Financial Review - financial-analyst - Analyze cost, payment terms, and budget impact
    4. Risk Assessment - risk-analyst - Evaluate vendor risk and contract risks
    5. Procurement Review - procurement-specialist - Verify vendor qualifications and pricing
    6. Compliance Check - compliance-specialist - Ensure regulatory and policy compliance
    7. Executive Approval - procurement-specialist - Route to authorized signatories
    8. E-Signature - integration-specialist - Execute via DocuSign/Adobe Sign
    9. Repository Storage - documentation-writer - Store signed contract with metadata
    10. Obligation Tracking - contract-manager - Set up renewal reminders and milestone tracking
  • Tags: #contract-management #legal #procurement #approval-workflow #vendor-management

9. employee-onboarding-automation​

  • Description: Automate new hire H.P.006-WORKFLOWS including provisioning, training, access, equipment, and orientation tracking
  • Trigger: /onboard-employee [employee-name] [role] [department] [start-date]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: hr-specialist, it-support, security-specialist, training-coordinator
    • Commands: /provision-access, /assign-equipment, /schedule-training
  • Steps:
    1. Pre-Boarding Setup - hr-specialist - Send welcome email and complete pre-hire paperwork
    2. Access Provisioning - it-support - Create accounts (email, internal tools, systems) with proper permissions
    3. Equipment Assignment - asset-manager - Assign laptop, phone, and accessories
    4. Workspace Setup - facility-manager - Reserve desk, parking, and access badges
    5. Manager Assignment - hr-specialist - Notify manager and assign onboarding buddy
    6. Training Scheduling - training-coordinator - Enroll in orientation and role-specific training
    7. Compliance Training - compliance-specialist - Assign mandatory training (security, ethics, safety)
    8. First Day Checklist - hr-specialist - Create day-one agenda and office tour
    9. 30-60-90 Day Plan - hr-specialist - Set up check-in meetings and goal setting
    10. Feedback Collection - hr-specialist - Survey employee and manager on onboarding experience
  • Tags: #hr #onboarding #employee-lifecycle #automation #training

10. policy-exception-request-workflow​

  • Description: Process policy exception requests with justification, risk review, temporary approval, and monitoring
  • Trigger: /request-exception [policy-name] [justification] [duration]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: compliance-specialist, risk-analyst, security-specialist, audit-specialist
    • Commands: /risk-assessment, /approve, /setup-monitoring
  • Steps:
    1. Exception Request - compliance-specialist - Capture detailed justification and business impact
    2. Risk Assessment - risk-analyst - Evaluate security, compliance, and operational risks
    3. Compensating Controls - security-specialist - Define mitigating controls for approval
    4. Stakeholder Review - compliance-specialist - Route to policy owner and affected parties
    5. Approval Routing - compliance-specialist - Submit to risk committee or executive approval
    6. Temporary Authorization - security-specialist - Grant time-limited exception access
    7. Monitoring Setup - security-specialist - Configure alerts for exception usage
    8. Audit Trail - compliance-specialist - Log all exception activities for audit
    9. Periodic Review - compliance-specialist - Schedule reviews before expiration
    10. Exception Closure - compliance-specialist - Revoke access and document outcome
  • Tags: #compliance #risk-management #policy #governance #exception-handling

Asset Management​

11. asset-inventory-tracking​

  • Description: Track all organizational assets with barcode/RFID, location, ownership, status, and value tracking
  • Trigger: /track-assets [asset-type] [location]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: asset-manager, data-analyst, inventory-specialist, integration-specialist
    • Commands: /import-data, /generate-report, /setup-monitoring
  • Steps:
    1. Asset Registration - asset-manager - Create asset record with unique ID and details
    2. Barcode/RFID Tagging - inventory-specialist - Apply tracking labels and scan into system
    3. Location Assignment - asset-manager - Record physical location and responsible party
    4. Financial Recording - financial-analyst - Enter purchase cost, vendor, and depreciation schedule
    5. Ownership Assignment - asset-manager - Assign to department, employee, or location
    6. Photo Documentation - asset-manager - Upload images for visual identification
    7. Warranty Tracking - asset-manager - Record warranty terms and expiration dates
    8. Maintenance Scheduling - maintenance-specialist - Set up preventive maintenance calendar
    9. Integration Setup - integration-specialist - Sync with ERP, procurement, and finance systems
    10. Audit Preparation - audit-specialist - Generate inventory reports and reconciliation
  • Tags: #asset-tracking #inventory #barcode #rfid #financial-management

12. depreciation-calculation-automation​

  • Description: Automate asset depreciation using straight-line, declining balance, or custom methods with tax compliance
  • Trigger: /calculate-depreciation [asset-id] [method] [useful-life]
  • Complexity: moderate
  • Duration: 5-15m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: financial-analyst, tax-specialist, accounting-specialist, data-analyst
    • Commands: /import-data, /calculate, /generate-report
  • Steps:
    1. Asset Selection - financial-analyst - Identify assets requiring depreciation calculation
    2. Method Selection - accounting-specialist - Choose depreciation method (SL, DB, MACRS, custom)
    3. Parameter Configuration - financial-analyst - Set useful life, salvage value, and acquisition date
    4. Calculation Execution - accounting-specialist - Run depreciation calculations for period
    5. Tax Compliance Check - tax-specialist - Verify alignment with tax regulations (IRS, local)
    6. Journal Entry Generation - accounting-specialist - Create depreciation expense entries
    7. Book vs Tax Reconciliation - tax-specialist - Track differences for deferred tax
    8. Financial Reporting - financial-analyst - Update balance sheet and income statement
    9. Audit Trail - audit-specialist - Document calculation methodology and assumptions
    10. Periodic Review - accounting-specialist - Schedule annual useful life reassessments
  • Tags: #depreciation #accounting #tax-compliance #financial-reporting #automation

13. software-license-management​

  • Description: Track software licenses, renewals, compliance, usage, and optimization to reduce costs and risk
  • Trigger: /manage-licenses [software-name] [license-type]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: license-manager, procurement-specialist, compliance-specialist, data-analyst
    • Commands: /import-data, /analyze, /generate-report, /setup-alerts
  • Steps:
    1. License Discovery - license-manager - Scan all systems to detect installed software
    2. Entitlement Recording - license-manager - Log purchased licenses, quantities, and terms
    3. Usage Monitoring - data-analyst - Track actual usage vs. purchased licenses
    4. Compliance Analysis - compliance-specialist - Identify over/under-licensed software
    5. Cost Optimization - procurement-specialist - Recommend license reallocations or downgrades
    6. Renewal Tracking - license-manager - Set up alerts 90/60/30 days before expiration
    7. Vendor Management - procurement-specialist - Track vendor relationships and support terms
    8. Audit Preparation - compliance-specialist - Generate compliance reports for audits
    9. Policy Enforcement - compliance-specialist - Block unauthorized software installations
    10. Dashboard Creation - data-analyst - Build executive view of license spend and compliance
  • Tags: #license-management #software-compliance #cost-optimization #procurement #sam

14. asset-disposal-workflow​

  • Description: Manage end-of-life asset disposal with data sanitization, environmental compliance, and value recovery
  • Trigger: /dispose-asset [asset-id] [disposal-method]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: asset-manager, security-specialist, environmental-specialist, financial-analyst
    • Commands: /security-wipe, /approve, /generate-report
  • Steps:
    1. Disposal Request - asset-manager - Initiate disposal for obsolete or damaged assets
    2. Approval Routing - asset-manager - Route to manager and finance for approval
    3. Data Sanitization - security-specialist - Wipe all data using DOD 5220.22-M or similar
    4. Certificate of Destruction - security-specialist - Obtain proof of data destruction
    5. Environmental Compliance - environmental-specialist - Ensure e-waste and hazmat compliance
    6. Value Recovery - financial-analyst - Evaluate sale, donation, or recycling options
    7. Vendor Selection - procurement-specialist - Choose certified disposal or recycling vendor
    8. Asset Decommission - asset-manager - Remove from inventory and financial records
    9. Documentation - audit-specialist - Record disposal method, vendor, and certificates
    10. Financial Adjustment - accounting-specialist - Write off asset and record any proceeds
  • Tags: #asset-disposal #data-security #e-waste #environmental-compliance #itad

15. hardware-refresh-planning​

  • Description: Plan hardware refresh cycles with lifecycle analysis, budget forecasting, and phased replacement schedules
  • Trigger: /plan-refresh [asset-category] [refresh-cycle]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: asset-manager, financial-analyst, it-strategist, procurement-specialist
    • Commands: /analyze, /create-plan, /budget-forecast
  • Steps:
    1. Lifecycle Analysis - asset-manager - Analyze current asset age, performance, and costs
    2. Refresh Policy - it-strategist - Define refresh cycles by asset type (3-5 years)
    3. Needs Assessment - it-support - Survey users for performance issues and requirements
    4. Technology Evaluation - it-strategist - Research current technology options and vendors
    5. Cost Modeling - financial-analyst - Calculate total cost of ownership for options
    6. Budget Planning - financial-analyst - Create multi-year capital budget request
    7. Prioritization - asset-manager - Rank assets by business impact and condition
    8. Phased Roadmap - project-manager - Create quarterly refresh schedule
    9. Procurement Planning - procurement-specialist - Prepare RFPs and vendor negotiations
    10. Change Management - change-manager - Plan user communication and training
  • Tags: #hardware-refresh #lifecycle-management #capital-planning #procurement #it-strategy

16. asset-audit-reconciliation​

  • Description: Conduct physical asset audits, reconcile with records, investigate discrepancies, and update inventory
  • Trigger: /audit-assets [location] [asset-category] [audit-type]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: audit-specialist, asset-manager, inventory-specialist, data-analyst
    • Commands: /import-data, /analyze, /generate-report
  • Steps:
    1. Audit Planning - audit-specialist - Define scope, locations, and audit team
    2. Report Generation - asset-manager - Export expected inventory from system
    3. Physical Count - inventory-specialist - Scan/count all assets in scope with handheld devices
    4. Variance Analysis - data-analyst - Compare physical count to system records
    5. Discrepancy Investigation - asset-manager - Research missing, unrecorded, or misplaced assets
    6. Location Updates - inventory-specialist - Correct location data for found assets
    7. Write-Off Processing - financial-analyst - Process write-offs for missing assets
    8. New Asset Recording - asset-manager - Add previously unrecorded assets
    9. Root Cause Analysis - audit-specialist - Identify process gaps causing discrepancies
    10. Process Improvement - process-optimizer - Implement controls to prevent future issues
  • Tags: #audit #inventory-reconciliation #asset-verification #compliance #variance-analysis

17. leased-asset-management​

  • Description: Track leased assets, payment schedules, contract terms, return conditions, and end-of-lease options
  • Trigger: /manage-lease [asset-id] [lessor] [lease-term]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: asset-manager, contract-manager, financial-analyst, accounting-specialist
    • Commands: /version-control, /setup-alerts, /generate-report
  • Steps:
    1. Lease Recording - asset-manager - Log lease contract details and terms
    2. Asset Registration - asset-manager - Create asset record with leased status
    3. Payment Scheduling - financial-analyst - Set up automated payment reminders
    4. IFRS 16/ASC 842 Compliance - accounting-specialist - Calculate right-of-use asset and liability
    5. Journal Entry Automation - accounting-specialist - Record monthly lease expense and amortization
    6. Condition Monitoring - asset-manager - Track maintenance and condition for return
    7. End-of-Lease Alerts - contract-manager - Notify 6/3/1 months before expiration
    8. Option Evaluation - financial-analyst - Analyze purchase, renew, or return options
    9. Return Preparation - asset-manager - Inspect condition and prepare for return
    10. Financial Reconciliation - accounting-specialist - Close out lease liability and asset
  • Tags: #lease-management #ifrs16 #contract-management #financial-reporting #accounting

18. warranty-claim-processing​

  • Description: File warranty claims, track status, coordinate repairs, and recover costs from vendors
  • Trigger: /file-warranty-claim [asset-id] [issue-description]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: recommended, review: recommended
  • Dependencies:
    • Agents: asset-manager, vendor-manager, maintenance-specialist, financial-analyst
    • Commands: /create-ticket, /track-status, /generate-report
  • Steps:
    1. Failure Documentation - maintenance-specialist - Document asset failure with photos and logs
    2. Warranty Verification - asset-manager - Confirm asset is under warranty and terms
    3. Claim Submission - vendor-manager - File claim with manufacturer or vendor
    4. Case Tracking - asset-manager - Monitor claim status and follow up regularly
    5. Repair Coordination - maintenance-specialist - Schedule repair or replacement with vendor
    6. Loaner Equipment - asset-manager - Provide temporary replacement if needed
    7. Repair Verification - maintenance-specialist - Test repaired/replaced asset
    8. Cost Recovery - financial-analyst - Verify warranty credit or refund received
    9. Documentation - audit-specialist - Record claim outcome and lessons learned
    10. Warranty Renewal - asset-manager - Evaluate extended warranty options
  • Tags: #warranty-management #vendor-relations #cost-recovery #maintenance #claims-processing

19. asset-transfer-workflow​

  • Description: Transfer assets between locations, departments, or employees with chain of custody and condition verification
  • Trigger: /transfer-asset [asset-id] [from-location] [to-location]
  • Complexity: simple
  • Duration: 5-15m
  • QA Integration: validation: recommended, review: none
  • Dependencies:
    • Agents: asset-manager, inventory-specialist, logistics-specialist
    • Commands: /update-record, /generate-report, /notify
  • Steps:
    1. Transfer Request - asset-manager - Initiate transfer with business justification
    2. Approval - asset-manager - Route to current and receiving managers for approval
    3. Condition Inspection - inventory-specialist - Document current condition with photos
    4. Chain of Custody - logistics-specialist - Record transfer participants and date/time
    5. Physical Transfer - logistics-specialist - Move asset to new location
    6. Receiving Inspection - inventory-specialist - Verify condition and completeness
    7. System Update - asset-manager - Update location, owner, and custodian fields
    8. Financial Reassignment - accounting-specialist - Update cost center or department
    9. Notification - asset-manager - Notify stakeholders of completed transfer
    10. Documentation - audit-specialist - Archive transfer paperwork and signatures
  • Tags: #asset-transfer #chain-of-custody #inventory-management #logistics #tracking

20. insurance-claim-asset-recovery​

  • Description: File insurance claims for damaged/stolen assets, document losses, coordinate recovery, and financial settlement
  • Trigger: /file-insurance-claim [asset-id] [incident-type]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: insurance-specialist, asset-manager, legal-specialist, financial-analyst
    • Commands: /create-incident, /generate-report, /track-status
  • Steps:
    1. Incident Reporting - asset-manager - Document damage/theft with police report if applicable
    2. Asset Valuation - financial-analyst - Determine current book value and replacement cost
    3. Photo Documentation - asset-manager - Collect photos of damage or incident scene
    4. Insurance Notification - insurance-specialist - Notify carrier within required timeframe
    5. Claim Filing - insurance-specialist - Complete claim forms with all supporting documents
    6. Adjuster Coordination - insurance-specialist - Schedule inspection and provide access
    7. Loss Documentation - audit-specialist - Compile purchase records, maintenance history, photos
    8. Negotiation - insurance-specialist - Negotiate settlement amount with carrier
    9. Settlement Processing - financial-analyst - Record insurance proceeds and asset write-off
    10. Asset Replacement - procurement-specialist - Purchase replacement if approved
  • Tags: #insurance #risk-management #asset-recovery #claims #financial-recovery

Maintenance Operations​

21. preventive-maintenance-scheduling​

  • Description: Schedule recurring preventive maintenance with checklists, parts ordering, and technician assignment
  • Trigger: /schedule-pm [asset-id] [frequency] [maintenance-type]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: maintenance-specialist, scheduling-specialist, inventory-specialist, cmms-specialist
    • Commands: /create-schedule, /assign-resource, /generate-checklist
  • Steps:
    1. Asset Identification - maintenance-specialist - Select assets requiring preventive maintenance
    2. Maintenance Plan - maintenance-specialist - Define tasks, frequency (daily/weekly/monthly/annual)
    3. Checklist Creation - maintenance-specialist - Create detailed inspection and service checklists
    4. Parts Planning - inventory-specialist - Identify required parts and stock levels
    5. Schedule Generation - scheduling-specialist - Create recurring work orders in CMMS
    6. Technician Assignment - scheduling-specialist - Assign to qualified technicians or contractors
    7. Calendar Integration - scheduling-specialist - Block technician calendars and notify
    8. Spare Parts Reservation - inventory-specialist - Reserve parts for scheduled maintenance
    9. Reminder Automation - cmms-specialist - Set up automated reminders 7/3/1 days before
    10. Performance Tracking - data-analyst - Monitor completion rates and overdue tasks
  • Tags: #preventive-maintenance #cmms #scheduling #asset-reliability #work-orders

22. corrective-maintenance-workflow​

  • Description: Process emergency repairs from failure detection through diagnosis, repair, testing, and root cause analysis
  • Trigger: /create-repair-ticket [asset-id] [issue-description] [priority]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: maintenance-specialist, dispatcher, inventory-specialist, quality-specialist
    • Commands: /create-ticket, /assign-resource, /track-status
  • Steps:
    1. Failure Reporting - maintenance-specialist - Log failure symptoms, time, and impact
    2. Priority Assignment - dispatcher - Classify as emergency, urgent, or routine
    3. Technician Dispatch - dispatcher - Assign to available qualified technician
    4. Diagnosis - maintenance-specialist - Troubleshoot and identify root cause
    5. Parts Sourcing - inventory-specialist - Check stock or emergency order parts
    6. Repair Execution - maintenance-specialist - Perform repair following safety protocols
    7. Testing & Validation - maintenance-specialist - Verify asset functionality and safety
    8. Documentation - maintenance-specialist - Record work performed, parts used, labor hours
    9. Root Cause Analysis - quality-specialist - Analyze failure mode and prevent recurrence
    10. Work Order Closure - cmms-specialist - Close ticket and update asset history
  • Tags: #corrective-maintenance #emergency-repair #work-orders #cmms #troubleshooting

23. predictive-maintenance-analytics​

  • Description: Use IoT sensors and ML to predict failures, optimize maintenance timing, and reduce downtime
  • Trigger: /analyze-predictive-maintenance [asset-category] [time-period]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: data-scientist, iot-specialist, maintenance-specialist, ml-engineer
    • Commands: /import-data, /train-model, /generate-predictions, /create-alerts
  • Steps:
    1. Sensor Deployment - iot-specialist - Install vibration, temperature, pressure sensors on assets
    2. Data Collection - data-engineer - Set up real-time data streaming to analytics platform
    3. Historical Analysis - data-scientist - Analyze past failure patterns and leading indicators
    4. Feature Engineering - ml-engineer - Create predictive features from sensor data
    5. Model Training - ml-engineer - Train ML models (random forest, LSTM, etc.) on failure data
    6. Model Validation - data-scientist - Validate accuracy, precision, recall on test set
    7. Threshold Configuration - maintenance-specialist - Set alert thresholds for intervention
    8. Alert Integration - iot-specialist - Connect predictions to CMMS work order creation
    9. Dashboard Creation - data-analyst - Build real-time asset health monitoring dashboards
    10. Continuous Improvement - data-scientist - Retrain models monthly with new failure data
  • Tags: #predictive-maintenance #iot #machine-learning #analytics #condition-monitoring

24. maintenance-vendor-management​

  • Description: Qualify vendors, negotiate contracts, manage SLAs, track performance, and handle escalations
  • Trigger: /manage-maintenance-vendor [vendor-name] [service-type]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: vendor-manager, procurement-specialist, quality-specialist, contract-manager
    • Commands: /approve, /track-performance, /generate-scorecard
  • Steps:
    1. Vendor Discovery - procurement-specialist - Identify qualified maintenance service providers
    2. Qualification - quality-specialist - Verify licenses, insurance, certifications, references
    3. RFP Process - procurement-specialist - Issue RFP with scope, SLA requirements, and terms
    4. Proposal Evaluation - vendor-manager - Score proposals on cost, quality, experience
    5. Contract Negotiation - contract-manager - Negotiate pricing, SLAs, payment terms
    6. Onboarding - vendor-manager - Complete background checks, facility access, training
    7. SLA Tracking - quality-specialist - Monitor response time, resolution time, quality metrics
    8. Performance Reviews - vendor-manager - Conduct quarterly business reviews with scorecards
    9. Issue Escalation - vendor-manager - Manage service failures and corrective actions
    10. Renewal Management - contract-manager - Evaluate performance and renew or rebid
  • Tags: #vendor-management #procurement #sla #contract-management #service-quality

25. work-order-prioritization-system​

  • Description: Intelligently prioritize maintenance work orders by urgency, business impact, resource availability, and cost
  • Trigger: /prioritize-work-orders [criteria] [date-range]
  • Complexity: moderate
  • Duration: 5-15m
  • QA Integration: validation: recommended, review: none
  • Dependencies:
    • Agents: maintenance-specialist, scheduling-specialist, business-analyst, cmms-specialist
    • Commands: /analyze, /calculate-priority, /update-schedule
  • Steps:
    1. Work Order Review - maintenance-specialist - Review all open work orders in queue
    2. Criticality Assessment - business-analyst - Rate assets by business impact (production, safety, revenue)
    3. Urgency Scoring - maintenance-specialist - Classify as emergency (1hr), urgent (24hr), routine (1 week)
    4. Resource Check - scheduling-specialist - Verify technician availability and skill match
    5. Parts Availability - inventory-specialist - Confirm required parts in stock or lead time
    6. Cost Analysis - financial-analyst - Evaluate repair cost vs. asset replacement
    7. Downtime Impact - business-analyst - Calculate production loss or service disruption cost
    8. Priority Calculation - cmms-specialist - Auto-calculate priority score (criticality × urgency)
    9. Schedule Optimization - scheduling-specialist - Reorder work queue by priority
    10. Stakeholder Notification - dispatcher - Notify requesters of updated timeline
  • Tags: #work-order-management #prioritization #scheduling #cmms #resource-optimization

26. spare-parts-inventory-optimization​

  • Description: Optimize spare parts stocking with demand forecasting, min/max levels, and automated replenishment
  • Trigger: /optimize-spare-parts [location] [optimization-method]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: inventory-specialist, data-analyst, procurement-specialist, maintenance-specialist
    • Commands: /analyze, /calculate, /setup-alerts, /auto-order
  • Steps:
    1. Usage Analysis - data-analyst - Analyze historical parts consumption patterns
    2. Criticality Classification - maintenance-specialist - Classify parts as critical, important, routine
    3. Lead Time Analysis - procurement-specialist - Document supplier lead times and reliability
    4. Demand Forecasting - data-analyst - Predict future demand using time series models
    5. Min/Max Calculation - inventory-specialist - Calculate reorder points and optimal stock levels
    6. ABC Analysis - inventory-specialist - Categorize parts by value and usage frequency
    7. Safety Stock - inventory-specialist - Set safety stock for critical parts
    8. Automated Reordering - procurement-specialist - Configure auto-replenishment triggers
    9. Obsolescence Review - inventory-specialist - Identify slow-moving and obsolete parts
    10. Cost Optimization - financial-analyst - Balance carrying costs vs. stockout risk
  • Tags: #inventory-optimization #spare-parts #demand-forecasting #procurement #supply-chain

27. equipment-calibration-tracking​

  • Description: Schedule and track equipment calibration with certification management and compliance reporting
  • Trigger: /schedule-calibration [equipment-id] [calibration-frequency]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: calibration-specialist, compliance-specialist, quality-specialist, cmms-specialist
    • Commands: /create-schedule, /track-status, /generate-report
  • Steps:
    1. Equipment Identification - calibration-specialist - Identify all equipment requiring calibration
    2. Frequency Determination - quality-specialist - Set calibration intervals per manufacturer/regulations
    3. Vendor Selection - procurement-specialist - Choose accredited calibration service providers
    4. Schedule Creation - scheduling-specialist - Create recurring calibration work orders
    5. Reminder Automation - cmms-specialist - Set up alerts 30/14/7 days before due date
    6. Service Coordination - calibration-specialist - Schedule vendor visits and equipment downtime
    7. Certificate Receipt - calibration-specialist - Collect and verify calibration certificates
    8. Out-of-Tolerance Handling - quality-specialist - Quarantine equipment and assess impact
    9. Compliance Reporting - compliance-specialist - Generate audit-ready calibration status reports
    10. Record Retention - audit-specialist - Archive certificates per regulatory requirements
  • Tags: #calibration #metrology #compliance #quality-control #equipment-management

28. maintenance-budget-tracking​

  • Description: Track maintenance costs by asset, category, vendor with budget vs. actual analysis and forecasting
  • Trigger: /track-maintenance-budget [period] [cost-center]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: financial-analyst, maintenance-specialist, budget-controller, data-analyst
    • Commands: /import-data, /analyze, /generate-report, /forecast
  • Steps:
    1. Budget Planning - financial-analyst - Set annual maintenance budget by asset category
    2. Cost Center Allocation - budget-controller - Allocate budget to departments and locations
    3. Work Order Costing - maintenance-specialist - Record labor, parts, and contractor costs on WOs
    4. Actual Cost Tracking - financial-analyst - Import costs from CMMS, ERP, and AP systems
    5. Variance Analysis - budget-controller - Compare budget vs. actual monthly
    6. Trend Analysis - data-analyst - Identify cost trends and unusual variances
    7. Forecasting - financial-analyst - Project year-end actuals based on trends
    8. Corrective Actions - maintenance-specialist - Identify cost reduction opportunities
    9. Dashboard Creation - data-analyst - Build real-time budget tracking dashboards
    10. Reporting - financial-analyst - Generate monthly budget reports for leadership
  • Tags: #budget-management #financial-tracking #maintenance-costs #variance-analysis #forecasting

29. safety-inspection-workflow​

  • Description: Conduct safety inspections with checklists, hazard identification, corrective actions, and compliance tracking
  • Trigger: /conduct-safety-inspection [location] [inspection-type]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: safety-specialist, compliance-specialist, maintenance-specialist, quality-specialist
    • Commands: /create-checklist, /create-ticket, /generate-report
  • Steps:
    1. Inspection Planning - safety-specialist - Schedule inspections per OSHA/regulatory requirements
    2. Checklist Selection - safety-specialist - Use standardized checklists for inspection type
    3. Physical Inspection - safety-specialist - Walk facility and complete checklist with photos
    4. Hazard Identification - safety-specialist - Document unsafe conditions, near-misses, violations
    5. Risk Assessment - risk-analyst - Rate hazards by severity and likelihood
    6. Corrective Action - maintenance-specialist - Create work orders for identified issues
    7. Priority Assignment - safety-specialist - Classify as immediate, high, medium, low priority
    8. Compliance Verification - compliance-specialist - Verify regulatory compliance (OSHA, EPA)
    9. Reporting - safety-specialist - Generate inspection reports with findings and photos
    10. Follow-Up Tracking - safety-specialist - Monitor corrective action completion and verify fixes
  • Tags: #safety #osha #compliance #inspections #risk-management

30. maintenance-knowledge-base​

  • Description: Build searchable knowledge base of maintenance procedures, troubleshooting guides, and lessons learned
  • Trigger: /create-maintenance-kb [topic] [content-type]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: recommended, review: recommended
  • Dependencies:
    • Agents: technical-writer, maintenance-specialist, knowledge-manager, search-specialist
    • Commands: /create-article, /tag, /publish, /setup-search
  • Steps:
    1. Content Identification - knowledge-manager - Identify frequently needed maintenance knowledge
    2. SME Collaboration - technical-writer - Interview expert technicians for best practices
    3. Procedure Documentation - technical-writer - Create step-by-step procedures with diagrams
    4. Troubleshooting Guides - maintenance-specialist - Document common issues and solutions
    5. Lessons Learned - quality-specialist - Extract insights from work order history
    6. Multimedia Creation - technical-writer - Add photos, videos, and diagrams
    7. Taxonomy Development - knowledge-manager - Create logical category structure and tags
    8. Search Optimization - search-specialist - Configure full-text search and filters
    9. Peer Review - maintenance-specialist - Validate accuracy with other technicians
    10. Continuous Updates - knowledge-manager - Process monthly updates from new learnings
  • Tags: #knowledge-management #documentation #training #best-practices #cmms

Supply Chain​

31. purchase-requisition-workflow​

  • Description: Create, route, approve, and convert purchase requisitions with budget validation and vendor selection
  • Trigger: /create-requisition [items] [justification] [budget-code]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: procurement-specialist, budget-controller, approver, purchasing-agent
    • Commands: /approve, /budget-check, /create-po
  • Steps:
    1. Requisition Creation - requester - Specify items, quantities, justification, delivery date
    2. Budget Validation - budget-controller - Verify budget availability in cost center
    3. Vendor Recommendation - procurement-specialist - Suggest preferred vendors and pricing
    4. Approval Routing - procurement-specialist - Route based on amount thresholds
    5. Manager Approval - manager - Review business need and approve/reject/return
    6. Procurement Review - procurement-specialist - Verify vendor compliance and pricing
    7. Finance Approval - finance-manager - Approve if over financial threshold (e.g., $10K)
    8. PO Creation - purchasing-agent - Convert approved requisition to purchase order
    9. Vendor Notification - purchasing-agent - Send PO to vendor and confirm receipt
    10. Requisition Closure - procurement-specialist - Close requisition and link to PO
  • Tags: #procurement #purchasing #approval-workflow #budget-control #requisition

32. purchase-order-management​

  • Description: Create, modify, track, and close purchase orders with receiving, invoicing, and payment integration
  • Trigger: /create-po [vendor] [items] [delivery-date]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: purchasing-agent, receiving-clerk, accounts-payable, vendor-manager
    • Commands: /approve, /track-status, /3-way-match
  • Steps:
    1. PO Creation - purchasing-agent - Generate PO from approved requisition or direct
    2. Terms Negotiation - purchasing-agent - Confirm pricing, delivery, payment terms with vendor
    3. Budget Encumbrance - budget-controller - Reserve budget amount for PO
    4. PO Approval - procurement-manager - Approve PO if required by policy
    5. Vendor Transmission - purchasing-agent - Send PO via email, EDI, or vendor portal
    6. Order Acknowledgment - vendor-manager - Receive and validate vendor confirmation
    7. Delivery Tracking - purchasing-agent - Monitor delivery status and follow up
    8. Goods Receipt - receiving-clerk - Inspect, count, and record receipt in ERP
    9. 3-Way Match - accounts-payable - Match PO, receipt, and invoice for payment
    10. PO Closure - purchasing-agent - Close PO when fully received and paid
  • Tags: #purchase-orders #procurement #receiving #accounts-payable #3-way-match

33. inventory-replenishment-automation​

  • Description: Automatically trigger replenishment orders based on min/max levels, demand forecasts, and lead times
  • Trigger: /auto-replenish [warehouse] [item-category]
  • Complexity: moderate
  • Duration: 5-15m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: inventory-specialist, demand-planner, purchasing-agent, data-analyst
    • Commands: /calculate-reorder, /create-requisition, /setup-alerts
  • Steps:
    1. Inventory Monitoring - inventory-specialist - Track on-hand quantities in real-time
    2. Reorder Point Detection - inventory-specialist - Trigger when quantity falls below min
    3. Demand Forecasting - demand-planner - Calculate expected demand for lead time period
    4. Safety Stock Calculation - inventory-specialist - Add buffer for demand/supply variability
    5. Order Quantity Optimization - data-analyst - Use EOQ or other optimization method
    6. Vendor Selection - purchasing-agent - Choose vendor based on price, lead time, quality
    7. Requisition Auto-Creation - purchasing-agent - Generate requisition for approval
    8. Approval Routing - procurement-specialist - Route for expedited approval if urgent
    9. PO Generation - purchasing-agent - Convert to PO upon approval
    10. Receipt Monitoring - inventory-specialist - Track inbound shipments and update ERP
  • Tags: #inventory-replenishment #automation #demand-planning #procurement #stock-optimization

34. supplier-qualification-process​

  • Description: Qualify new suppliers with financial review, quality audits, compliance checks, and risk assessment
  • Trigger: /qualify-supplier [supplier-name] [category]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: vendor-manager, quality-specialist, compliance-specialist, risk-analyst, financial-analyst
    • Commands: /risk-assessment, /approve, /generate-scorecard
  • Steps:
    1. Supplier Discovery - procurement-specialist - Identify potential suppliers for category
    2. Initial Screening - vendor-manager - Verify business registration, website, capabilities
    3. Financial Review - financial-analyst - Analyze financial statements and credit rating
    4. Quality Audit - quality-specialist - Conduct on-site or remote quality system audit
    5. Compliance Verification - compliance-specialist - Check certifications (ISO, industry-specific)
    6. Risk Assessment - risk-analyst - Evaluate financial, operational, geopolitical risks
    7. Reference Checks - vendor-manager - Contact current customers for feedback
    8. Sample Testing - quality-specialist - Test product samples for quality and specs
    9. Contract Negotiation - contract-manager - Negotiate master service agreement
    10. Approval & Onboarding - procurement-manager - Approve supplier and add to ERP
  • Tags: #supplier-qualification #vendor-management #quality-audit #risk-assessment #procurement

35. quality-control-inspection​

  • Description: Conduct incoming, in-process, and final quality inspections with sampling, defect tracking, and vendor feedback
  • Trigger: /conduct-qc-inspection [inspection-type] [lot-id]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: quality-inspector, quality-specialist, vendor-manager, data-analyst
    • Commands: /create-inspection, /generate-report, /create-ncr
  • Steps:
    1. Inspection Planning - quality-specialist - Define inspection type and sampling plan (AQL)
    2. Sample Selection - quality-inspector - Select random samples per statistical plan
    3. Visual Inspection - quality-inspector - Check for cosmetic defects, damage, labeling
    4. Measurement - quality-inspector - Verify dimensions, weight, and specifications
    5. Functional Testing - quality-inspector - Test performance against requirements
    6. Defect Recording - quality-inspector - Document defects with photos and classifications
    7. Accept/Reject Decision - quality-specialist - Determine lot disposition based on AQL
    8. NCR Creation - quality-specialist - Create non-conformance report for rejects
    9. Vendor Notification - vendor-manager - Notify supplier of defects and request corrective action
    10. Data Analysis - data-analyst - Track defect trends and supplier quality metrics
  • Tags: #quality-control #inspection #aql #defect-tracking #supplier-quality

36. logistics-and-shipping-coordination​

  • Description: Coordinate inbound and outbound shipments with carrier selection, tracking, customs, and delivery confirmation
  • Trigger: /coordinate-shipment [origin] [destination] [shipment-type]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: recommended, review: none
  • Dependencies:
    • Agents: logistics-specialist, customs-broker, carrier-coordinator, warehouse-manager
    • Commands: /create-shipment, /track-status, /generate-documents
  • Steps:
    1. Shipment Request - requester - Specify items, origin, destination, delivery date
    2. Carrier Selection - logistics-specialist - Choose carrier based on cost, speed, reliability
    3. Rate Quote - logistics-specialist - Obtain quotes and select best option
    4. Booking - carrier-coordinator - Book shipment and receive confirmation number
    5. Documentation - logistics-specialist - Generate bill of lading, packing list, commercial invoice
    6. Customs Clearance - customs-broker - Handle import/export documentation and duties
    7. Pickup Scheduling - carrier-coordinator - Coordinate pickup time with warehouse
    8. Shipment Tracking - logistics-specialist - Monitor real-time location and status
    9. Exception Management - logistics-specialist - Handle delays, damages, lost shipments
    10. Delivery Confirmation - warehouse-manager - Verify receipt and condition of goods
  • Tags: #logistics #shipping #freight #customs #supply-chain

37. supplier-performance-scorecard​

  • Description: Track and score supplier performance on quality, delivery, cost, and service with periodic business reviews
  • Trigger: /generate-supplier-scorecard [supplier] [period]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: vendor-manager, quality-specialist, data-analyst, procurement-specialist
    • Commands: /import-data, /calculate-metrics, /generate-report
  • Steps:
    1. Metric Definition - vendor-manager - Define KPIs (on-time delivery, quality PPM, cost variance)
    2. Data Collection - data-analyst - Extract data from ERP, QC, and purchasing systems
    3. Quality Scoring - quality-specialist - Calculate defect rates, rejection rates, NCRs
    4. Delivery Performance - logistics-specialist - Calculate on-time delivery percentage
    5. Cost Performance - procurement-specialist - Track price variances and cost changes
    6. Responsiveness - vendor-manager - Rate communication and issue resolution
    7. Overall Score Calculation - data-analyst - Weight and combine scores into overall rating
    8. Tier Classification - vendor-manager - Classify as strategic, preferred, approved, or probation
    9. Business Review - vendor-manager - Conduct quarterly review with supplier
    10. Improvement Plans - vendor-manager - Document corrective actions for underperforming suppliers
  • Tags: #supplier-performance #kpi #vendor-management #scorecard #continuous-improvement

38. demand-planning-and-forecasting​

  • Description: Forecast demand using historical data, seasonality, promotions, and market trends for inventory and production planning
  • Trigger: /forecast-demand [product] [time-horizon] [method]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: demand-planner, data-scientist, sales-analyst, inventory-specialist
    • Commands: /import-data, /train-model, /generate-forecast, /analyze-accuracy
  • Steps:
    1. Historical Data Collection - data-analyst - Extract sales history, inventory, and promotions
    2. Data Cleansing - data-scientist - Handle outliers, missing data, and anomalies
    3. Seasonality Analysis - demand-planner - Identify seasonal patterns and trends
    4. Promotional Impact - sales-analyst - Model impact of marketing campaigns and promotions
    5. External Factors - demand-planner - Incorporate market trends, economy, competition
    6. Model Selection - data-scientist - Choose forecasting method (ARIMA, exponential smoothing, ML)
    7. Forecast Generation - data-scientist - Generate forecasts with confidence intervals
    8. Consensus Review - demand-planner - Collaborate with sales and operations for adjustments
    9. Accuracy Tracking - data-analyst - Compare actuals to forecast and calculate MAPE
    10. Continuous Improvement - data-scientist - Refine models monthly based on accuracy
  • Tags: #demand-planning #forecasting #inventory-planning #sales-operations #analytics

39. return-merchandise-authorization​

  • Description: Process customer returns with RMA creation, inspection, disposition, refund/replacement, and root cause analysis
  • Trigger: /create-rma [customer] [order-id] [reason]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: customer-service, quality-specialist, warehouse-manager, financial-analyst
    • Commands: /create-rma, /inspect, /process-refund
  • Steps:
    1. Return Request - customer-service - Log customer request with reason and photos
    2. RMA Authorization - customer-service - Approve return and generate RMA number
    3. Return Shipping - logistics-specialist - Provide prepaid shipping label if applicable
    4. Receipt - warehouse-manager - Receive returned goods and verify RMA number
    5. Inspection - quality-specialist - Inspect condition and verify defect/damage
    6. Disposition Decision - quality-specialist - Decide: restock, repair, scrap, or return to supplier
    7. Refund Processing - financial-analyst - Issue refund or credit per return policy
    8. Replacement Shipment - warehouse-manager - Ship replacement if applicable
    9. Root Cause Analysis - quality-specialist - Investigate cause of return
    10. Corrective Action - quality-specialist - Implement improvements to prevent recurrence
  • Tags: #rma #returns #customer-service #quality-control #reverse-logistics

40. bill-of-materials-management​

  • Description: Create and maintain BOMs with versioning, component sourcing, cost rollup, and engineering change management
  • Trigger: /manage-bom [product] [version] [action]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: product-engineer, procurement-specialist, cost-analyst, plm-specialist
    • Commands: /create-bom, /version-control, /cost-rollup, /approve
  • Steps:
    1. BOM Creation - product-engineer - Define product structure with components and quantities
    2. Component Specification - product-engineer - Specify part numbers, descriptions, and specs
    3. Sourcing - procurement-specialist - Identify approved suppliers for each component
    4. Cost Rollup - cost-analyst - Calculate total material cost with current pricing
    5. Version Control - plm-specialist - Manage BOM revisions and effectivity dates
    6. Engineering Change - product-engineer - Process ECOs for design changes
    7. Impact Analysis - product-engineer - Assess impact on cost, lead time, inventory
    8. Approval Workflow - engineering-manager - Route for engineering and manufacturing approval
    9. ERP Integration - plm-specialist - Sync approved BOM to ERP and MRP systems
    10. Documentation - technical-writer - Generate assembly instructions and work instructions
  • Tags: #bom #product-engineering #plm #cost-management #manufacturing

Facility Management​

41. space-planning-and-allocation​

  • Description: Plan workspace allocation, moves, adds, changes with capacity planning and CAD integration
  • Trigger: /plan-space [building] [department] [requirements]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: facility-manager, space-planner, cad-specialist, real-estate-manager
    • Commands: /analyze-capacity, /create-plan, /generate-drawings
  • Steps:
    1. Requirements Gathering - space-planner - Define headcount, workspace types, amenities
    2. Current State Analysis - facility-manager - Survey existing space utilization
    3. Capacity Planning - space-planner - Calculate required square footage and workspace ratios
    4. Layout Design - cad-specialist - Create floor plans with workstations, offices, collaboration areas
    5. Ergonomics Review - safety-specialist - Ensure compliance with ergonomic standards
    6. Cost Estimation - financial-analyst - Calculate furniture, construction, IT infrastructure costs
    7. Stakeholder Review - facility-manager - Present options to department heads
    8. Move Planning - move-coordinator - Create detailed move schedule and communication plan
    9. Vendor Coordination - facility-manager - Coordinate movers, IT, furniture vendors
    10. Post-Move Validation - space-planner - Survey employees and optimize layout
  • Tags: #space-planning #facility-management #workplace #real-estate #capacity-planning

42. building-maintenance-scheduling​

  • Description: Schedule recurring building maintenance for HVAC, electrical, plumbing, elevators, and structural systems
  • Trigger: /schedule-building-maintenance [building] [system] [frequency]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: recommended
  • Dependencies:
    • Agents: facility-manager, maintenance-specialist, vendor-manager, cmms-specialist
    • Commands: /create-schedule, /assign-resource, /track-status
  • Steps:
    1. System Inventory - facility-manager - Catalog all building systems requiring maintenance
    2. Maintenance Requirements - maintenance-specialist - Define tasks per manufacturer/code requirements
    3. Frequency Planning - maintenance-specialist - Set schedules (daily, weekly, monthly, quarterly, annual)
    4. Vendor Selection - vendor-manager - Choose qualified service contractors for specialized systems
    5. Schedule Creation - cmms-specialist - Create recurring work orders in CMMS
    6. Resource Assignment - facility-manager - Assign to internal staff or vendors
    7. Tenant Notification - facility-manager - Communicate upcoming maintenance to building occupants
    8. Execution Tracking - cmms-specialist - Monitor completion and document work performed
    9. Compliance Verification - compliance-specialist - Verify regulatory compliance (elevator, fire, etc.)
    10. Performance Tracking - data-analyst - Monitor system uptime and maintenance effectiveness
  • Tags: #building-maintenance #facility-management #cmms #preventive-maintenance #building-systems

43. security-system-management​

  • Description: Manage access control, surveillance, alarms with user provisioning, monitoring, and incident response
  • Trigger: /manage-security-system [building] [action] [user]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: security-specialist, it-support, facility-manager, incident-responder
    • Commands: /provision-access, /monitor, /create-incident
  • Steps:
    1. Access Provisioning - security-specialist - Issue badges and program access permissions
    2. Access Level Configuration - security-specialist - Define access zones and schedules
    3. Badge Management - security-specialist - Track badge issuance, deactivation, and lost badges
    4. Surveillance Monitoring - security-specialist - Monitor CCTV feeds for incidents
    5. Alarm Management - security-specialist - Respond to intrusion, fire, and duress alarms
    6. Visitor Management - reception - Log visitor check-in/out and issue temporary badges
    7. Incident Response - incident-responder - Investigate security incidents and create reports
    8. System Maintenance - it-support - Maintain access control panels, cameras, and recorders
    9. Compliance Audits - compliance-specialist - Conduct periodic access audits and reviews
    10. Integration Management - it-support - Integrate with HR, building automation, and emergency systems
  • Tags: #security #access-control #surveillance #facility-management #incident-response

44. utilities-management-and-optimization​

  • Description: Monitor and optimize utility consumption (electricity, water, gas) with metering, analytics, and conservation
  • Trigger: /optimize-utilities [building] [utility-type] [period]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: energy-manager, data-analyst, facility-manager, sustainability-specialist
    • Commands: /import-data, /analyze, /generate-recommendations, /track-savings
  • Steps:
    1. Meter Installation - facility-manager - Install smart meters for real-time monitoring
    2. Data Collection - data-analyst - Collect consumption data from utility meters and bills
    3. Baseline Analysis - energy-manager - Establish baseline consumption patterns
    4. Benchmarking - sustainability-specialist - Compare to industry standards and similar buildings
    5. Peak Demand Analysis - energy-manager - Identify peak usage periods and demand charges
    6. Waste Identification - data-analyst - Detect anomalies, leaks, and inefficient systems
    7. Conservation Strategies - energy-manager - Recommend LED lighting, HVAC optimization, etc.
    8. Project Implementation - facility-manager - Execute energy efficiency projects
    9. Savings Verification - financial-analyst - Calculate cost savings and ROI
    10. Continuous Monitoring - energy-manager - Track consumption trends and ongoing optimization
  • Tags: #utilities #energy-management #sustainability #cost-optimization #facility-management

45. vendor-service-coordination​

  • Description: Coordinate facility vendors (cleaning, landscaping, pest control) with scheduling, quality checks, and payment
  • Trigger: /coordinate-vendor-service [vendor] [service-type] [schedule]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: recommended, review: recommended
  • Dependencies:
    • Agents: facility-manager, vendor-manager, quality-inspector, accounts-payable
    • Commands: /create-schedule, /track-performance, /approve-invoice
  • Steps:
    1. Vendor Onboarding - vendor-manager - Complete background checks, insurance verification, contracts
    2. Service Scheduling - facility-manager - Set up recurring service schedules
    3. Work Order Creation - facility-manager - Generate work orders for each service visit
    4. Access Coordination - security-specialist - Provide building access and security clearance
    5. Service Execution - vendor - Perform contracted services
    6. Quality Inspection - quality-inspector - Verify service completion and quality
    7. Issue Resolution - facility-manager - Address service deficiencies with vendor
    8. Invoice Receipt - accounts-payable - Receive and verify vendor invoices
    9. Payment Processing - accounts-payable - Process payment after service verification
    10. Performance Tracking - vendor-manager - Monitor vendor performance and satisfaction
  • Tags: #vendor-management #facility-services #quality-control #contract-management #scheduling

46. emergency-preparedness-planning​

  • Description: Develop emergency response plans, evacuation procedures, drills, and business continuity for facilities
  • Trigger: /plan-emergency-response [facility] [emergency-type]
  • Complexity: complex
  • Duration: 30m+
  • QA Integration: validation: required, review: required
  • Dependencies:
    • Agents: emergency-planner, safety-specialist, facility-manager, training-coordinator
    • Commands: /create-plan, /schedule-drill, /generate-report
  • Steps:
    1. Risk Assessment - risk-analyst - Identify facility-specific risks (fire, earthquake, active shooter)
    2. Emergency Plan Development - emergency-planner - Create response procedures for each scenario
    3. Evacuation Planning - safety-specialist - Design evacuation routes, assembly points, and signage
    4. Communication Plan - emergency-planner - Define alert systems and notification procedures
    5. Role Assignment - facility-manager - Designate floor wardens, first aid, and emergency coordinators
    6. Training Program - training-coordinator - Train employees on emergency procedures
    7. Drill Scheduling - safety-specialist - Conduct quarterly evacuation and emergency drills
    8. Equipment Inspection - facility-manager - Verify fire extinguishers, AEDs, first aid kits, and emergency lighting
    9. Business Continuity - business-continuity-specialist - Plan for alternate facilities and recovery
    10. Plan Review - emergency-planner - Update plans annually and after incidents
  • Tags: #emergency-preparedness #business-continuity #safety #evacuation #disaster-recovery

47. conference-room-booking-system​

  • Description: Manage conference room reservations with calendar integration, equipment setup, and utilization analytics
  • Trigger: /book-conference-room [room] [date-time] [attendees]
  • Complexity: simple
  • Duration: 1-5m
  • QA Integration: validation: none, review: none
  • Dependencies:
    • Agents: receptionist, it-support, facility-manager, data-analyst
    • Commands: /check-availability, /create-booking, /setup-equipment
  • Steps:
    1. Availability Check - receptionist - Search available rooms by date, time, capacity
    2. Room Selection - requester - Choose room based on size, location, equipment
    3. Booking Creation - receptionist - Reserve room in booking system and calendar
    4. Calendar Integration - it-support - Sync to Outlook/Google Calendar with room resource
    5. Equipment Request - requester - Request AV equipment, catering, or special setup
    6. Setup Coordination - facility-manager - Ensure room setup before meeting
    7. Access Provision - security-specialist - Grant building access for external attendees
    8. Check-In - receptionist - Verify meeting start and release if no-show after 15 minutes
    9. Post-Meeting Cleanup - cleaning-staff - Clean room and reset for next booking
    10. Utilization Analytics - data-analyst - Track room usage and optimize space allocation
  • Tags: #conference-rooms #scheduling #workplace #resource-management #utilization

48. parking-management-system​

  • Description: Manage parking allocations, permits, visitor parking, violations, and utilization with access control integration
  • Trigger: /manage-parking [location] [action] [user]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: recommended, review: none
  • Dependencies:
    • Agents: facility-manager, security-specialist, hr-specialist, data-analyst
    • Commands: /assign-permit, /track-violations, /generate-report
  • Steps:
    1. Parking Inventory - facility-manager - Catalog total spaces by type (employee, visitor, EV, accessible)
    2. Permit Assignment - hr-specialist - Allocate permits based on seniority, role, or lottery
    3. Permit Issuance - security-specialist - Issue physical or digital parking permits
    4. Access Control Integration - it-support - Program gate/barrier systems with permit access
    5. Visitor Management - reception - Issue temporary permits for guests and vendors
    6. Violation Monitoring - security-specialist - Monitor unauthorized parking and violations
    7. Violation Processing - security-specialist - Issue warnings or fines for violations
    8. Waitlist Management - facility-manager - Maintain waitlist and reallocate canceled permits
    9. Utilization Analysis - data-analyst - Track parking usage and identify underutilized areas
    10. Optimization - facility-manager - Implement shared parking, EV charging, or valet services
  • Tags: #parking #facility-management #access-control #permits #space-optimization

49. mailroom-and-package-management​

  • Description: Process incoming/outgoing mail and packages with tracking, recipient notification, and secure storage
  • Trigger: /process-mail [type] [recipient] [tracking-number]
  • Complexity: simple
  • Duration: 1-5m
  • QA Integration: validation: none, review: none
  • Dependencies:
    • Agents: mailroom-clerk, security-specialist, receptionist, notification-service
    • Commands: /scan-package, /notify-recipient, /track-status
  • Steps:
    1. Package Receipt - mailroom-clerk - Accept packages from carriers and sign for receipt
    2. Barcode Scanning - mailroom-clerk - Scan tracking number into package management system
    3. Recipient Notification - notification-service - Send email/SMS to recipient of arrival
    4. Secure Storage - mailroom-clerk - Store in locked package room or lockers
    5. Pickup Verification - mailroom-clerk - Verify ID and record pickup time
    6. Unclaimed Tracking - mailroom-clerk - Monitor packages unclaimed for 7+ days
    7. Return to Sender - mailroom-clerk - Return unclaimed packages per policy
    8. Outbound Processing - mailroom-clerk - Process outgoing mail and packages
    9. Carrier Coordination - mailroom-clerk - Schedule pickups with USPS, UPS, FedEx
    10. Analytics - data-analyst - Track package volume, pickup times, and unclaimed rates
  • Tags: #mailroom #package-management #facility-services #tracking #notifications

50. move-add-change-workflow​

  • Description: Process facility moves, additions, and changes (MAC) for employees with coordination across IT, facilities, and security
  • Trigger: /process-mac [employee] [change-type] [effective-date]
  • Complexity: moderate
  • Duration: 15-30m
  • QA Integration: validation: recommended, review: recommended
  • Dependencies:
    • Agents: facility-manager, it-support, security-specialist, move-coordinator, hr-specialist
    • Commands: /create-plan, /assign-tasks, /track-status
  • Steps:
    1. Change Request - hr-specialist - Submit request for move, new hire, or termination
    2. Impact Assessment - facility-manager - Identify affected systems (desk, phone, access, IT)
    3. Coordination Planning - move-coordinator - Create checklist and assign tasks
    4. Workspace Preparation - facility-manager - Set up desk, furniture, and office supplies
    5. IT Provisioning - it-support - Move phone, network drop, and equipment
    6. Access Updates - security-specialist - Update badge access permissions for new location
    7. Move Scheduling - move-coordinator - Coordinate move date/time with employee and movers
    8. Execution - move-coordinator - Oversee physical move and verify completion
    9. Employee Orientation - facility-manager - Orient employee to new space and amenities
    10. Closure - move-coordinator - Verify all tasks complete and close work order
  • Tags: #mac #facility-management #employee-moves #it-support #coordination

Summary​

Total Workflows: 50 Categories: 5

  • Process Automation: 10 H.P.006-WORKFLOWS
  • Asset Management: 10 H.P.006-WORKFLOWS
  • Maintenance Operations: 10 H.P.006-WORKFLOWS
  • Supply Chain: 10 H.P.006-WORKFLOWS
  • Facility Management: 10 H.P.006-WORKFLOWS

Complexity Distribution:

  • Simple: 4 H.P.006-WORKFLOWS (8%)
  • Moderate: 32 H.P.006-WORKFLOWS (64%)
  • Complex: 14 H.P.006-WORKFLOWS (28%)

Duration Distribution:

  • 1-5m: 4 H.P.006-WORKFLOWS (8%)
  • 5-15m: 6 H.P.006-WORKFLOWS (12%)
  • 15-30m: 29 H.P.006-WORKFLOWS (58%)
  • 30m+: 11 H.P.006-WORKFLOWS (22%)

QA Integration:

  • Validation Required: 40 H.P.006-WORKFLOWS (80%)
  • Validation Recommended: 8 H.P.006-WORKFLOWS (16%)
  • Validation None: 2 H.P.006-WORKFLOWS (4%)
  • Review Required: 30 H.P.006-WORKFLOWS (60%)
  • Review Recommended: 18 H.P.006-WORKFLOWS (36%)
  • Review None: 2 H.P.006-WORKFLOWS (4%)

Version: 1.0.0 Last Updated: December 12, 2025 Framework: CODITECT v1.7.2 Owner: AZ1.AI INC