Internal Docs Consolidation Quick Reference Card

Internal Docs Consolidation - Quick Reference Card

Status: Ready for Execution Timeline: 2 weeks (16-20 hours) Impact: 390 → 60 files (85% reduction)

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📊 At-a-Glance

Metric	Before	After	Change
Files	390	60	-85% ✅
Frontmatter	15%	100%	+85% ✅
Agentic-ready	8%	30%	+92% ✅

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🎯 Priority Targets

P0: Anthropic Research (Monday, 4h)

50 files → 8 files (84% reduction)
✅ Create INDEX.md
✅ Keep 7 core files
✅ Archive 40 reference files
✅ Add frontmatter

P1: Automation (Tuesday, 2h)

15 files → 3 files (80% reduction)
✅ Merge into AUTOMATION-SYSTEM-GUIDE.md
✅ Keep ACTIVATION-GUIDE.md
✅ Archive examples

P1: Other Research (Wednesday, 4h)

85 files → 9 files (89% reduction)
✅ GenUI: archive or 1 file
✅ LLM Council: merge 9→2
✅ Archive GDPVal, A16Z, sessions

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📁 Files to Keep (Research)

Anthropic (8 files)

1. INDEX.md ← NEW
2. ANTHROPIC-CLAUDE-BEST-PRACTICES.md
3. ANTHROPIC-PROMPT-ENGINEERING.md
4. ANTHROPIC-AGENT-PATTERNS.md
5. ANTHROPIC-TOOL-USE-PATTERNS.md
6. ANTHROPIC-MULTI-SESSION-PATTERN-RESEARCH.md
7. LONG-RUNNING-AGENTS-ANALYSIS.md ← consolidate
8. SESSION-ANALYSIS-SUMMARY.md ← consolidate

Automation (3 files)

1. README.md
2. AUTOMATION-SYSTEM-GUIDE.md ← merge 5 files
3. ACTIVATION-GUIDE.md

Other (9 files)

• GenUI: 1 file (or archive)
• LLM Council: 2 files
• Performance: 3 files (keep as-is)
• Market: 3 files (keep as-is)

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📋 Frontmatter Template

---
title: "Document Title"
audience: contributor
type: guide|spec|report|reference|index
status: active
created: YYYY-MM-DD
last_updated: YYYY-MM-DD
tokens: 1000-5000
summary: "One sentence description"
when_to_read: "When AI agents should read this"
keywords: [key, topics, here]
---

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🗂️ Archive Locations

internal/archive/
├── research/
│   ├── anthropic-references/ ← 40 files
│   ├── gdpval/ ← 7 files
│   ├── a16z-response/ ← 4 files
│   ├── session-summaries/ ← 2 files
│   ├── generative-ui/ ← 20 files (if archived)
│   └── claude-code-examples/ ← 8 files
├── architecture/
│   └── claude-4-5-batches/ ← 20 files
└── project/ ← 100 files (from Dec 22)

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⏱️ Week 1 Schedule

Day	Task	Hours	Output
Mon	Anthropic consolidation	4h	50→8 files
Tue	Automation consolidation	2h	15→3 files
Wed	Other research	4h	85→9 files
Thu	Frontmatter addition	3h	20 files done
Fri	Verify & commit	2h	Git push ✅

Result: 150 → 20 files (87% reduction)

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⏱️ Week 2 Schedule

Day	Task	Hours	Output
Mon-Tue	Architecture frontmatter	4h	50 files done
Wed	Archive structure	2h	330 files moved
Thu	Master index	3h	INDEX.md created
Fri	Final cleanup	2h	Git push ✅

Result: 100% frontmatter coverage

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✅ Success Checklist

Week 1

• Anthropic: 50→8 files ✅
• Automation: 15→3 files ✅
• Other: 85→9 files ✅
• Frontmatter: 20 files ✅
• Links verified ✅
• Git committed ✅

Week 2

• Architecture frontmatter: 50 files ✅
• Archive created: 330 files moved ✅
• Master index created ✅
• Final verification ✅
• Git committed ✅

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🚨 Common Mistakes to Avoid

❌ Delete files → ✅ Archive files ❌ Merge without testing → ✅ Test links first ❌ Incomplete frontmatter → ✅ Use template ❌ Skip verification → ✅ Grep all links

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🔗 Key Commands

Find broken links

grep -r "internal/research" internal/ docs/

Count markdown files

find internal/ -name "*.md" | wc -l

Verify frontmatter

head -15 internal/research/anthropic-research/INDEX.md

Archive files

mkdir -p internal/archive/research/anthropic-references
mv internal/research/anthropic-research/anthropic-updates/references/ \
   internal/archive/research/anthropic-references/

Git commit

git add internal/research/ internal/archive/
git commit -m "docs: Consolidate research/ (150→20 files, 87% reduction)"
git push

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📚 Documentation Files

1. INTERNAL-DOCS-ANALYSIS-SUMMARY.md - Executive summary
2. internal-docs-analysis-report.md - Complete analysis (10K words)
3. internal-consolidation-plan.md - Execution plan (5K words)
4. internal-consolidation-diagram.md - Visual diagrams
5. INTERNAL-CONSOLIDATION-QUICK-REF.md - This file

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🎯 Success Metrics

Metric	Target	How to Measure
File reduction	85%	find internal/ -name "*.md" | wc -l
Frontmatter coverage	100%	grep -l "^---$" internal/**/*.md | wc -l
Broken links	0	grep -r "internal/" docs/ internal/
Archive ratio	84%	find internal/archive/ -name "*.md" | wc -l

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🔄 Rollback Plan

# Emergency rollback
git revert HEAD
git push

# Or restore from archive
cp -r internal/archive/research/* internal/research/

Risk: Low - all files archived, git history preserved

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🤝 Stakeholder Questions

1. GenUI: Consolidate or archive?

   • Current: 20 files
   • Decision needed: Is this actively used?

2. Archive retention: How long?

   • Recommendation: Indefinite (minimal disk)

3. Automated linting: Add quality checks?

   • Effort: 4-6 hours
   • Value: Enforce standards

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📞 Support

Questions? Review full documentation:

• INTERNAL-DOCS-ANALYSIS-SUMMARY.md - Overview
• internal-docs-analysis-report.md - Details
• internal-consolidation-plan.md - Step-by-step

Issues? Check rollback plan above

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Created: December 22, 2025 Ready: ✅ Execute Week 1 starting Monday Confidence: High (project/ consolidation proved feasibility)