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COMPREHENSIVE WORKFLOW INVENTORY

COMPREHENSIVE WORKFLOW INVENTORY

CODITECT Multi-Tenant SaaS Platform​

Document Version: 1.0 Date: 2025-12-26 Status: Complete Analysis Scope: All workflows from Beta → Pilot → GTM

Executive Summary​

This document provides a complete inventory of ALL workflows required for the CODITECT multi-tenant SaaS platform, organized by category, priority, and implementation phase.

Total Workflows Identified: 72 Implemented: 8 (WF-001 to WF-008) New: 64 (WF-009 to WF-072)

Categories:

  • User Onboarding & Authentication (12 workflows)
  • Billing & Subscription Management (10 workflows)
  • Workstation Lifecycle & Management (14 workflows)
  • Team & Organization Management (8 workflows)
  • Security & Compliance (10 workflows)
  • Support & Operations (8 workflows)
  • Infrastructure & DevOps (6 workflows)
  • Event-Driven Operations (4 workflows)

Table of Contents​

  1. Existing Workflows (WF-001 to WF-008)
  2. Category 1: User Onboarding & Authentication
  3. Category 2: Billing & Subscription Management
  4. Category 3: Workstation Lifecycle
  5. Category 4: Team & Organization Management
  6. Category 5: Security & Compliance
  7. Category 6: Support & Operations
  8. Category 7: Infrastructure & DevOps
  9. Category 8: Event-Driven Operations
  10. Implementation Phases
  11. Dependency Matrix

Existing Workflows​

Implemented (Beta Phase)​

IDNameDescriptionStatusSource
WF-001User RegistrationFirebase Auth registration flow✅ ImplementedADR-011
WF-002User LoginMulti-provider authentication (Google, GitHub, Email)✅ ImplementedADR-011
WF-003Workstation ProvisioningCreate and start cloud workstation✅ ImplementedADR-010, ADR-013
WF-004Workstation HibernationAuto-stop idle workstations✅ ImplementedADR-010
WF-005Organization CreationNew tenant onboarding✅ ImplementedADR-009
WF-006Stripe CheckoutPayment processing for subscriptions✅ ImplementedADR-009
WF-007Subscription WebhookProcess Stripe payment events✅ ImplementedADR-009, ADR-013
WF-008Team CreationCreate logical team within organization✅ ImplementedADR-009

Category 1: User Onboarding & Authentication​

WF-009: Email Verification Flow​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-001 Effort: 8 hours

Description: Send verification email after registration, verify token, enable full access.

Sequence:

  1. User registers → Email sent with token
  2. User clicks link → Token validated
  3. Database updated: email_verified = TRUE
  4. Redirect to dashboard

Success Criteria:

  • Email delivered within 60 seconds
  • Token expires after 24 hours
  • Resend option available

Event-Driven:

  • Pub/Sub Topic: user-events
  • Event: registration.completed
  • Subscriber: Email Service

WF-010: Password Reset Flow​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: None Effort: 6 hours

Description: Allow users to reset forgotten passwords via email.

Sequence:

  1. User requests reset → Email sent with reset link
  2. User clicks link → Password reset form
  3. New password submitted → Firebase Auth updated
  4. Confirmation email sent

Success Criteria:

  • Reset token expires after 1 hour
  • Password meets strength requirements
  • Audit log entry created

WF-011: OAuth Provider Linking​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-002 Effort: 12 hours

Description: Link multiple OAuth providers (Google, GitHub, GitLab) to single account.

Sequence:

  1. User navigates to Settings → Connected Accounts
  2. Clicks "Connect GitHub"
  3. OAuth flow initiated → Callback received
  4. Provider linked to user account
  5. Display all linked providers

Success Criteria:

  • Support Google, GitHub, GitLab, Bitbucket
  • Prevent duplicate email conflicts
  • Allow unlinking (min 1 provider required)

WF-012: MFA Enrollment​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: WF-002 Effort: 16 hours

Description: Enroll users in multi-factor authentication (TOTP).

Sequence:

  1. User enables MFA in settings
  2. QR code displayed (TOTP secret)
  3. User scans with authenticator app
  4. Verification code entered
  5. Backup codes generated and displayed
  6. MFA enabled

Success Criteria:

  • Support TOTP (Google Authenticator, Authy)
  • Generate 10 backup codes
  • Require MFA for admin roles

WF-013: MFA Login Challenge​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: WF-012 Effort: 8 hours

Description: Challenge users with MFA during login.

Sequence:

  1. User enters email/password → Correct
  2. MFA prompt displayed
  3. User enters 6-digit code
  4. Code validated → Session created
  5. Redirect to dashboard

Success Criteria:

  • Code valid for 30 seconds
  • Allow backup code usage
  • Rate limit: 5 attempts per 15 minutes

WF-014: Session Timeout & Renewal​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-002 Effort: 10 hours

Description: Auto-logout after inactivity, refresh tokens before expiry.

Sequence:

  1. User inactive for 30 minutes → Warning dialog
  2. User clicks "Stay Logged In" → Token refreshed
  3. No response after 5 minutes → Auto-logout
  4. Redirect to login with message

Success Criteria:

  • Configurable timeout per tier (30m-120m)
  • JWT refresh before expiry
  • Graceful session cleanup

WF-015: User Profile Update​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-002 Effort: 6 hours

Description: Allow users to update profile (name, avatar, preferences).

Sequence:

  1. User navigates to Profile
  2. Updates fields (display name, avatar URL)
  3. Submits form
  4. Database updated
  5. Confirmation message displayed

Success Criteria:

  • Avatar upload to Cloud Storage
  • Image validation (size, format)
  • Audit trail

WF-016: Account Deletion (Self-Service)​

Priority: P2 (Medium) Phase: Production GTM (Week 9-12) Dependencies: WF-002 Effort: 12 hours

Description: Allow users to permanently delete their account (GDPR compliance).

Sequence:

  1. User requests account deletion
  2. Confirmation dialog with warning
  3. Password re-entry required
  4. Data export offered (optional)
  5. Account marked as deleted
  6. 30-day grace period starts
  7. After 30 days: Permanent deletion
  8. Confirmation email sent

Success Criteria:

  • GDPR compliant (right to deletion)
  • Data anonymization after deletion
  • Workstation deletion cascade
  • Audit log entry

WF-017: Welcome Email & Onboarding​

Priority: P2 (Medium) Phase: Pilot Launch (Week 3-4) Dependencies: WF-001, WF-009 Effort: 8 hours

Description: Send welcome email with onboarding checklist.

Sequence:

  1. Email verified → Welcome email sent
  2. Email contains:
    • Quick start guide link
    • First workstation provisioning CTA
    • Documentation links
    • Support contact
  3. Track email open/click rates

Success Criteria:

  • Email delivered within 5 minutes
  • Personalized with user name
  • Unsubscribe option (for non-critical emails)

WF-018: Invite User to Existing Organization​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-005 Effort: 10 hours

Description: Organization owner/admin invites new users.

Sequence:

  1. Admin navigates to Members → Invite
  2. Enters email + assigns role (admin, developer, viewer)
  3. Invitation email sent
  4. New user clicks link → Registration/Login
  5. User added to organization
  6. Welcome email sent

Success Criteria:

  • Invitation expires after 7 days
  • Role-based invitations
  • Prevent duplicate invites
  • Audit log entry

WF-019: Accept Organization Invitation​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-018 Effort: 8 hours

Description: User accepts organization invitation.

Sequence:

  1. User receives invitation email
  2. Clicks accept link
  3. If new user: Registration flow
  4. If existing user: Login required
  5. User added to organization
  6. Redirect to organization dashboard
  7. Confirmation email sent

Success Criteria:

  • Token validation
  • Prevent expired invitation acceptance
  • Handle email mismatch gracefully

WF-020: SSO Authentication (Enterprise)​

Priority: P3 (Nice-to-have) Phase: Production GTM (Week 13-16) Dependencies: WF-002 Effort: 40 hours

Description: SAML/OIDC-based single sign-on for enterprise customers.

Sequence:

  1. User clicks "Login with SSO"
  2. Enters organization slug
  3. Redirected to IdP (Okta, Azure AD)
  4. Authenticates at IdP
  5. SAML assertion received
  6. User provisioned (JIT) or matched
  7. Session created
  8. Redirect to dashboard

Success Criteria:

  • Support SAML 2.0 and OIDC
  • JIT provisioning option
  • Attribute mapping configuration
  • Test with Okta, Azure AD

Category 2: Billing & Subscription Management​

WF-021: Subscription Upgrade​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-006 Effort: 12 hours

Description: User upgrades from Free → Starter → Professional → Business.

Sequence:

  1. User navigates to Billing → Upgrade
  2. Selects new tier
  3. Stripe checkout session created
  4. User completes payment
  5. Subscription updated in database
  6. Workstation limits increased
  7. Confirmation email sent
  8. Pub/Sub event published: billing.subscription.upgraded

Success Criteria:

  • Prorated billing for mid-cycle upgrades
  • Immediate access to new limits
  • Invoice generated
  • Audit log entry

WF-022: Subscription Downgrade​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-006 Effort: 12 hours

Description: User downgrades subscription tier.

Sequence:

  1. User navigates to Billing → Change Plan
  2. Selects lower tier
  3. Warning displayed: Reduced limits at end of period
  4. Confirms downgrade
  5. Subscription marked: cancel_at_period_end = FALSE, new tier scheduled
  6. At period end: Tier changed, limits reduced
  7. Email notification sent
  8. Pub/Sub event: billing.subscription.downgraded

Success Criteria:

  • No mid-cycle downgrades (wait for period end)
  • Clear communication of limit changes
  • Workstation count enforcement

WF-023: Subscription Cancellation​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-006 Effort: 10 hours

Description: User cancels subscription (reverts to Free tier).

Sequence:

  1. User clicks Cancel Subscription
  2. Confirmation dialog with retention offer
  3. Optional feedback form
  4. Subscription marked: cancel_at_period_end = TRUE
  5. Access continues until period end
  6. At period end: Workstation suspended, data retained
  7. Cancellation email sent
  8. Pub/Sub event: billing.subscription.canceled

Success Criteria:

  • Grace period until period end
  • Data retention for 30 days after cancellation
  • Re-subscription option
  • Audit trail

WF-024: Payment Method Update​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-006 Effort: 8 hours

Description: User updates credit card or payment method.

Sequence:

  1. User navigates to Billing → Payment Methods
  2. Clicks Add/Update Payment Method
  3. Stripe setup intent created
  4. User enters card details
  5. Payment method saved to Stripe
  6. Set as default payment method
  7. Confirmation displayed
  8. Email notification sent

Success Criteria:

  • Support credit cards and Google Pay
  • PCI DSS compliant (Stripe handles)
  • Card validation before save
  • Audit log entry

WF-025: Failed Payment Retry & Grace Period​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-007 Effort: 16 hours

Description: Handle failed payments with automatic retries and grace period.

Sequence:

  1. Stripe charges card → Payment fails
  2. Webhook received: invoice.payment_failed
  3. Subscription status: past_due
  4. Retry schedule: Day 3, 5, 7, 10, 14
  5. Email sent: "Payment failed - update card"
  6. If retry succeeds: Subscription active
  7. If all retries fail: Enter grace period
  8. Day 14: Workstation suspended
  9. Day 30: Workstation deleted, data anonymized
  10. Pub/Sub events: billing.payment_failed, billing.grace_period_started

Success Criteria:

  • Automatic retry logic
  • Clear email notifications at each stage
  • Grace period: 14-30 days
  • Data export reminder before deletion

WF-026: Invoice Generation & Download​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-006 Effort: 8 hours

Description: Generate and email invoices, allow download.

Sequence:

  1. Stripe generates invoice
  2. Webhook received: invoice.finalized
  3. Invoice saved to database
  4. Email sent with PDF link
  5. User can download from Billing → Invoices
  6. PDF hosted on Stripe

Success Criteria:

  • Invoice available within 5 minutes
  • PDF download link valid for 30 days
  • Company logo on invoice
  • Tax calculation (if applicable)

WF-027: Usage Metrics Tracking​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-004 Effort: 12 hours

Description: Track workstation usage hours for billing and reporting.

Sequence:

  1. Workstation started → Session start logged
  2. Workstation stopped/hibernated → Runtime calculated
  3. Daily job aggregates: monthly_runtime_minutes
  4. Usage displayed in dashboard
  5. Approaching limit warnings (80%, 90%, 100%)
  6. Overage charges calculated (if applicable)

Success Criteria:

  • Real-time usage updates
  • Warning emails at thresholds
  • Overage billing integration
  • Audit trail

WF-028: Overage Billing (Metered Usage)​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-027 Effort: 16 hours

Description: Bill for workstation hours exceeding plan limits.

Sequence:

  1. User exceeds monthly hour limit
  2. Overage usage tracked
  3. At end of billing period: Overage invoice created
  4. Stripe charges for overages
  5. Invoice sent to user
  6. Pub/Sub event: billing.overage.charged

Success Criteria:

  • Overage rate: $0.15/hour (example)
  • Clear pricing communication
  • Itemized invoice breakdown
  • Email notification before charge

WF-029: Coupon & Discount Application​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-006 Effort: 10 hours

Description: Apply promotional codes and discounts.

Sequence:

  1. User enters coupon code at checkout
  2. Stripe validates coupon
  3. Discount applied to subscription
  4. Invoice reflects discount
  5. Confirmation displayed
  6. Pub/Sub event: billing.coupon.applied

Success Criteria:

  • Support percentage and fixed-amount coupons
  • Expiration date enforcement
  • One-time vs recurring discounts
  • Audit log

WF-030: Customer Portal Access​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-006 Effort: 6 hours

Description: Redirect users to Stripe Customer Portal for self-service billing.

Sequence:

  1. User clicks Manage Billing
  2. Stripe customer portal session created
  3. User redirected to Stripe portal
  4. User can:
    • Update payment method
    • View invoices
    • Cancel subscription
    • Update billing address
  5. Redirected back to app
  6. Webhook updates synced

Success Criteria:

  • Seamless redirect
  • Stripe portal customized with branding
  • Return URL configured

Category 3: Workstation Lifecycle​

WF-031: Workstation Start (from Stopped)​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-003 Effort: 8 hours

Description: Start a hibernated/stopped workstation.

Sequence:

  1. User clicks Start Workstation
  2. API request → Pub/Sub event: workstation.start.requested
  3. Workstation Controller calls GCP API
  4. Workstation state: starting (30-60 seconds)
  5. State: running → URL available
  6. User redirected to workstation
  7. Pub/Sub event: workstation.start.completed

Success Criteria:

  • Start time: <60 seconds
  • Session tracking starts
  • Audit log entry

WF-032: Workstation Stop (Manual)​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-003 Effort: 6 hours

Description: User manually stops workstation.

Sequence:

  1. User clicks Stop Workstation
  2. Confirmation dialog: "Save your work"
  3. API request → Pub/Sub event: workstation.stop.requested
  4. Workstation Controller calls GCP API
  5. State: stopping (10-20 seconds)
  6. State: stopped
  7. Runtime logged
  8. Pub/Sub event: workstation.stop.completed

Success Criteria:

  • Stop time: <30 seconds
  • Runtime calculation accurate
  • Persistent storage retained

WF-033: Workstation Restart​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-031, WF-032 Effort: 4 hours

Description: Restart workstation (stop + start).

Sequence:

  1. User clicks Restart
  2. Confirmation dialog
  3. Stop sequence executed
  4. Wait for stopped state
  5. Start sequence executed
  6. User reconnected

Success Criteria:

  • Total time: <90 seconds
  • No data loss
  • Session continuity

WF-034: Workstation Resize (Machine Type Change)​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: WF-003 Effort: 12 hours

Description: Change workstation machine type (e.g., Starter → Pro).

Sequence:

  1. User navigates to Workstation Settings
  2. Selects new machine type
  3. Warning: "Requires restart, save your work"
  4. Confirms change
  5. Workstation stopped
  6. Config updated (machine type)
  7. Workstation started with new config
  8. Pub/Sub event: workstation.resized

Success Criteria:

  • Persistent storage retained
  • Tier limit enforcement
  • Billing reflects new machine type
  • Downtime: <3 minutes

WF-035: Workstation Backup (Snapshot)​

Priority: P2 (Medium) Phase: Production GTM (Week 9-12) Dependencies: WF-003 Effort: 16 hours

Description: Create snapshot of workstation persistent disk.

Sequence:

  1. Automated daily schedule OR manual trigger
  2. Snapshot created of /home directory
  3. Snapshot stored in Cloud Storage
  4. Retention: 30 days
  5. User notified via email
  6. Pub/Sub event: workstation.backup.completed

Success Criteria:

  • Daily backups at 2 AM UTC
  • Max 30-day retention
  • Restore capability (WF-036)

WF-036: Workstation Restore (from Snapshot)​

Priority: P2 (Medium) Phase: Production GTM (Week 9-12) Dependencies: WF-035 Effort: 16 hours

Description: Restore workstation from snapshot.

Sequence:

  1. User selects snapshot from list
  2. Confirmation dialog
  3. Current workstation stopped
  4. Persistent disk replaced with snapshot
  5. Workstation restarted
  6. User reconnected
  7. Pub/Sub event: workstation.restored

Success Criteria:

  • Snapshot list shows creation date
  • Restore time: <5 minutes
  • Audit log entry

WF-037: Workstation Deletion​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-003 Effort: 10 hours

Description: Permanently delete workstation (e.g., subscription canceled).

Sequence:

  1. Trigger: Subscription canceled after grace period
  2. User data export offered (24-hour window)
  3. Workstation stopped
  4. GCP workstation deleted
  5. Persistent disk deleted
  6. Database record marked: deleted_at
  7. Audit log entry
  8. Pub/Sub event: workstation.deleted

Success Criteria:

  • Data retention: 30 days before permanent deletion
  • Export option before deletion
  • Billing stops immediately
  • Audit trail

WF-038: Workstation Access URL Generation​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-003, WF-031 Effort: 6 hours

Description: Generate secure IAP-protected workstation URL.

Sequence:

  1. User clicks Connect to Workstation
  2. API checks: Workstation running? User authorized?
  3. GCP Workstations API queried for host URL
  4. IAP token appended
  5. User redirected to workstation URL
  6. IAP authenticates user
  7. VS Code opens in browser

Success Criteria:

  • URL valid for session duration
  • IAP authentication enforced
  • No direct IP access

WF-039: Workstation Idle Detection & Warning​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-004 Effort: 10 hours

Description: Detect idle workstations, warn user before hibernation.

Sequence:

  1. Scheduler checks: last_activity_at older than threshold
  2. Tier settings: Starter=30m, Pro=45m, Business=60m
  3. Warning threshold: 5 minutes before hibernation
  4. WebSocket notification sent to user
  5. User clicks "Stay Active" → Activity timestamp updated
  6. No response → Hibernation triggers (WF-004)

Success Criteria:

  • Real-time WebSocket notifications
  • Configurable per tier
  • Override option for users

WF-040: Workstation Auto-Upgrade (Security Patches)​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: WF-003 Effort: 16 hours

Description: Auto-apply security patches to workstation images.

Sequence:

  1. New base image released (security patch)
  2. Scheduled maintenance window: 2 AM UTC Sunday
  3. User notified 48 hours in advance
  4. Workstation stopped
  5. Image updated
  6. Workstation restarted
  7. User notified: "Patch applied"
  8. Pub/Sub event: workstation.upgraded

Success Criteria:

  • Weekly security patch check
  • User notification 48 hours prior
  • Rollback capability if issue detected

WF-041: Workstation Sharing (Read-Only Access)​

Priority: P3 (Nice-to-have) Phase: Production GTM (Week 13-16) Dependencies: WF-003 Effort: 24 hours

Description: Share workstation access with team members (pair programming).

Sequence:

  1. User generates share link
  2. Permissions: Read-only or Read-Write
  3. Expiration: 1 hour, 8 hours, 24 hours
  4. Link sent to collaborator
  5. Collaborator clicks link → IAP auth
  6. Collaborator joins workstation session
  7. Audit log entry

Success Criteria:

  • Max 3 concurrent users
  • Session recording (optional)
  • Expire share links

WF-042: Workstation Environment Variables Management​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-003 Effort: 10 hours

Description: Manage environment variables for workstation.

Sequence:

  1. User navigates to Workstation Settings → Environment
  2. Adds/edits environment variables
  3. Secrets stored in Cloud Secret Manager
  4. Workstation restarted to apply
  5. Variables available in shell

Success Criteria:

  • Secrets encrypted at rest
  • Audit log for secret access
  • Restart required for changes

WF-043: Workstation Git Repository Cloning​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-003, WF-011 Effort: 12 hours

Description: Auto-clone user's Git repositories into workstation.

Sequence:

  1. User connects GitHub/GitLab account (OAuth)
  2. Selects repositories to clone
  3. During workstation provisioning:
    • Repositories cloned to /home/user/projects/
    • SSH keys configured
  4. User can immediately start coding

Success Criteria:

  • OAuth integration with GitHub, GitLab, Bitbucket
  • SSH key auto-generation
  • Clone progress indicator

WF-044: Workstation Custom Image Upload (Enterprise)​

Priority: P3 (Nice-to-have) Phase: Production GTM (Week 13-16) Dependencies: WF-003 Effort: 32 hours

Description: Enterprise customers upload custom Docker images for workstations.

Sequence:

  1. Admin uploads Docker image to Artifact Registry
  2. Image scanned for vulnerabilities
  3. Image approved by CODITECT admin
  4. Image available in workstation config options
  5. Users provision workstations with custom image

Success Criteria:

  • Image scanning integration
  • Size limit: 10 GB
  • Security approval workflow

Category 4: Team & Organization Management​

WF-045: Team Member Addition​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-008, WF-018 Effort: 8 hours

Description: Add existing organization members to a team.

Sequence:

  1. Team lead navigates to Team → Members
  2. Clicks Add Member
  3. Selects from organization members
  4. Assigns role: Lead, Member, Viewer
  5. Member added to team
  6. Member notified via email
  7. Audit log entry

Success Criteria:

  • Members must exist in organization first
  • Role-based team permissions
  • Audit trail

WF-046: Team Member Removal​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-045 Effort: 6 hours

Description: Remove member from team.

Sequence:

  1. Team lead selects member
  2. Clicks Remove
  3. Confirmation dialog
  4. Member removed from team
  5. Access revoked to team projects
  6. Member notified via email
  7. Audit log entry

Success Criteria:

  • Project access revoked immediately
  • Cannot remove last team lead
  • Audit trail

WF-047: Project Creation​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-005, WF-008 Effort: 10 hours

Description: Create project within organization or team.

Sequence:

  1. User navigates to Projects → Create
  2. Enters project name, description
  3. Assigns to team (optional)
  4. Links repository URLs
  5. Project created in database
  6. Team members notified
  7. Pub/Sub event: project.created

Success Criteria:

  • Slug auto-generated from name
  • Repository URL validation
  • Project limits enforced per tier

WF-048: Project Archival​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-047 Effort: 8 hours

Description: Archive inactive projects (soft delete).

Sequence:

  1. Admin marks project as archived
  2. Project status: archived
  3. Hidden from active projects list
  4. Data retained, no deletion
  5. Team notified
  6. Pub/Sub event: project.archived

Success Criteria:

  • Archived projects can be restored
  • Read-only access preserved
  • Audit log entry

WF-049: Organization Settings Update​

Priority: P2 (Medium) Phase: Pilot Launch (Week 3-4) Dependencies: WF-005 Effort: 8 hours

Description: Update organization settings (name, slug, branding).

Sequence:

  1. Owner navigates to Organization Settings
  2. Updates fields (name, display name, logo)
  3. Logo uploaded to Cloud Storage
  4. Slug change validation (unique)
  5. Settings saved
  6. Confirmation displayed
  7. Audit log entry

Success Criteria:

  • Logo max size: 2 MB
  • Slug unique across platform
  • Slug change affects URLs (redirect old)

WF-050: Organization Member Role Change​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-018 Effort: 8 hours

Description: Change member role (e.g., Developer → Admin).

Sequence:

  1. Owner selects member
  2. Changes role dropdown
  3. Confirmation: "Grant admin access?"
  4. Role updated in database
  5. Permissions recalculated
  6. Member notified
  7. Audit log entry

Success Criteria:

  • RBAC enforcement immediate
  • Cannot demote self if last owner
  • Audit trail

WF-051: Contractor Time-Limited Access​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-018 Effort: 12 hours

Description: Grant contractor access with expiration date and scope limits.

Sequence:

  1. Admin invites contractor (role: Contractor)
  2. Sets expiration date (e.g., 30 days)
  3. Defines scope: Specific projects only
  4. Contractor accepts invitation
  5. Access auto-expires after date
  6. Contractor receives warning 7 days before expiration
  7. Access revoked on expiration
  8. Audit log entry

Success Criteria:

  • Configurable expiration (7, 30, 90 days)
  • Project-level scope enforcement
  • Auto-revocation on expiry

WF-052: Auditor Read-Only Access​

Priority: P2 (Medium) Phase: Production GTM (Week 9-12) Dependencies: WF-018 Effort: 10 hours

Description: Grant auditor read-only access to organization.

Sequence:

  1. Owner invites auditor (role: Auditor)
  2. Auditor accepts invitation
  3. Auditor gains read-only access to:
    • Audit logs
    • Billing records
    • User list
    • Project metadata (not code)
  4. Cannot modify any data
  5. Access time-limited (optional)

Success Criteria:

  • Strict read-only enforcement
  • No workstation access
  • Audit trail of auditor actions

Category 5: Security & Compliance​

WF-053: Audit Log Export​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: None Effort: 12 hours

Description: Export audit logs for compliance (GDPR, SOC 2).

Sequence:

  1. Admin navigates to Audit Logs → Export
  2. Selects date range
  3. Selects format: JSON, CSV
  4. Export job queued
  5. File generated and uploaded to Cloud Storage
  6. Download link emailed to admin
  7. Link expires after 7 days

Success Criteria:

  • Support JSON and CSV formats
  • Max export: 90 days of logs
  • Encrypted file transfer

WF-054: GDPR Data Export (User Request)​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-002 Effort: 16 hours

Description: User requests personal data export (GDPR right to portability).

Sequence:

  1. User submits data export request
  2. Confirmation email sent
  3. Export job queued (background)
  4. Data collected:
    • User profile
    • Organization memberships
    • Workstation metadata
    • Billing records
    • Audit logs
  5. ZIP file generated
  6. Download link emailed (valid 30 days)
  7. Pub/Sub event: gdpr.data_export.completed

Success Criteria:

  • Export delivered within 30 days (GDPR requirement)
  • Format: JSON (machine-readable)
  • Encrypted download link

WF-055: Security Incident Detection & Alert​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-002 Effort: 20 hours

Description: Detect and alert on security anomalies.

Sequence:

  1. Monitoring system detects anomaly:
    • Failed login attempts (>5 in 15 min)
    • Multiple IP addresses for same user
    • Unauthorized API access attempts
  2. Incident logged
  3. Alert sent to security team
  4. User notified (if account compromise suspected)
  5. Optional: Account temporarily locked
  6. Incident response workflow triggered

Success Criteria:

  • Real-time anomaly detection
  • Integration with Cloud Security Command Center
  • Automated account lockout for critical threats

WF-056: Compliance Report Generation (SOC 2)​

Priority: P1 (High) Phase: Production GTM (Week 9-12) Dependencies: WF-053 Effort: 24 hours

Description: Generate SOC 2 compliance reports.

Sequence:

  1. Admin schedules quarterly report
  2. System collects:
    • Audit logs
    • Access control reviews
    • Security incidents
    • Backup verification
    • Uptime metrics
  3. Report generated (PDF format)
  4. Report delivered to admin
  5. Stored in secure archive

Success Criteria:

  • Quarterly report schedule
  • SOC 2 control mapping
  • Auditor-friendly format

WF-057: Two-Factor Authentication Recovery​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: WF-012 Effort: 10 hours

Description: Recover account when MFA device lost.

Sequence:

  1. User attempts login, cannot access MFA device
  2. Clicks "Lost my device"
  3. Enters backup code
  4. MFA disabled, user logged in
  5. User prompted to re-enroll MFA
  6. Security alert email sent

Success Criteria:

  • Backup codes required
  • Account lockout after 5 failed backup codes
  • Security notification to email

WF-058: API Key Generation & Rotation​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-002 Effort: 12 hours

Description: Generate API keys for programmatic access, enforce rotation.

Sequence:

  1. User navigates to API Keys → Create
  2. Enters key name, sets expiration
  3. API key generated (UUID)
  4. Key displayed once (copy to clipboard)
  5. Key stored in database (hashed)
  6. Expiration warning: 7 days before
  7. Auto-revoke on expiration

Success Criteria:

  • Keys expire after 90 days
  • Rotation warning emails
  • Rate limiting per key

WF-059: Vulnerability Scanning (Workstation Images)​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: WF-003 Effort: 16 hours

Description: Scan workstation Docker images for vulnerabilities.

Sequence:

  1. New base image pushed to Artifact Registry
  2. Container Analysis API scans image
  3. Vulnerabilities detected
  4. Critical vulnerabilities: Block deployment
  5. High/Medium: Generate report
  6. Admin notified
  7. Patched image deployed

Success Criteria:

  • Integration with Artifact Registry scanning
  • Critical vulnerability auto-blocking
  • Weekly scan schedule

WF-060: Access Review & Certification​

Priority: P2 (Medium) Phase: Production GTM (Week 9-12) Dependencies: WF-018 Effort: 20 hours

Description: Quarterly access review for SOC 2 compliance.

Sequence:

  1. Automated quarterly review triggered
  2. Organization owners receive access report:
    • All members with roles
    • Last login dates
    • Inactive accounts (>90 days)
  3. Owners certify or revoke access
  4. Inactive accounts flagged for removal
  5. Review completion logged
  6. Report archived

Success Criteria:

  • Quarterly automated schedule
  • Owner certification required
  • Audit trail

WF-061: HIPAA Compliance Audit Trail​

Priority: P3 (Nice-to-have) Phase: Production GTM (Week 13-16) Dependencies: WF-053 Effort: 24 hours

Description: Enhanced audit logging for HIPAA customers.

Sequence:

  1. HIPAA-enabled organizations marked
  2. Enhanced logging:
    • All data access events
    • PHI access specifically flagged
    • Immutable audit logs
    • 7-year retention
  3. Audit reports generated monthly
  4. Delivered to compliance officer

Success Criteria:

  • Immutable log storage (WORM)
  • 7-year retention
  • Separate log bucket for HIPAA orgs

WF-062: Penetration Testing Coordination​

Priority: P2 (Medium) Phase: Production GTM (Week 9-12) Dependencies: None Effort: 16 hours

Description: Coordinate penetration testing with third-party vendors.

Sequence:

  1. Pentest scheduled (quarterly)
  2. Testing window communicated to team
  3. Monitoring adjusted (reduce false positives)
  4. Pentest executed
  5. Findings report received
  6. Remediation tasks created
  7. Retest scheduled
  8. Report archived

Success Criteria:

  • Quarterly pentest schedule
  • Remediation within 30 days (critical), 90 days (high)
  • Final report to stakeholders

Category 6: Support & Operations​

WF-063: Support Ticket Creation​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-002 Effort: 12 hours

Description: User creates support ticket.

Sequence:

  1. User clicks Help → Contact Support
  2. Fills form: Subject, description, priority
  3. Optionally attaches screenshot
  4. Ticket created in support system (Zendesk)
  5. Confirmation email sent
  6. Auto-response: "We'll respond within X hours"

Success Criteria:

  • SLA by tier: Free=48h, Starter=24h, Business=4h, Enterprise=1h
  • Email notifications on status changes
  • Ticket history visible to user

WF-064: Support Ticket Escalation​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: WF-063 Effort: 10 hours

Description: Auto-escalate tickets approaching SLA breach.

Sequence:

  1. Ticket approaching SLA deadline (80%)
  2. Auto-assigned to senior support
  3. Manager notified
  4. Priority increased
  5. Customer notified: "Escalated to senior support"

Success Criteria:

  • Auto-escalation at 80% SLA
  • Email notification to customer
  • Escalation audit trail

WF-065: System Status Page​

Priority: P1 (High) Phase: Pilot Launch (Week 1-2) Dependencies: None Effort: 8 hours

Description: Public status page showing system health.

Sequence:

  1. Monitoring detects service issue
  2. Status page auto-updated: "Degraded Performance"
  3. Incident timeline displayed
  4. Users can subscribe to updates (email, SMS)
  5. Issue resolved → Status: "Operational"
  6. Postmortem published

Success Criteria:

  • Real-time status updates
  • 90-day incident history
  • Subscribe to updates

WF-066: Incident Response & Communication​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: WF-065 Effort: 16 hours

Description: Coordinate incident response and user communication.

Sequence:

  1. Critical incident detected (e.g., API down)
  2. On-call engineer paged
  3. Incident commander assigned
  4. Status page updated
  5. Customer email sent (if outage >15 min)
  6. War room initiated (Slack)
  7. Root cause identified
  8. Fix deployed
  9. Postmortem written and published

Success Criteria:

  • Incident severity levels: P0, P1, P2, P3
  • Customer notification within 15 minutes
  • Postmortem within 72 hours

WF-067: Feature Request Submission​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: WF-002 Effort: 8 hours

Description: Users submit feature requests.

Sequence:

  1. User navigates to Feedback → Feature Request
  2. Fills form: Title, description, use case
  3. Request created in product backlog
  4. User notified: "Request received"
  5. Users can upvote existing requests
  6. Popular requests surfaced to product team

Success Criteria:

  • Voting system for prioritization
  • Public roadmap visibility
  • Email updates when request implemented

Priority: P2 (Medium) Phase: Pilot Launch (Week 3-4) Dependencies: None Effort: 10 hours

Description: Searchable help articles and documentation.

Sequence:

  1. User searches for help article
  2. Full-text search executed
  3. Results ranked by relevance
  4. User clicks article
  5. Feedback: "Was this helpful?" (Yes/No)
  6. Analytics tracked for content improvement

Success Criteria:

  • 50+ help articles at launch
  • Search response time: <500ms
  • Feedback tracking

WF-069: Live Chat Support (Enterprise)​

Priority: P3 (Nice-to-have) Phase: Production GTM (Week 13-16) Dependencies: WF-063 Effort: 24 hours

Description: Real-time chat support for enterprise customers.

Sequence:

  1. Enterprise user clicks Chat icon
  2. Chat window opens (Intercom)
  3. Routed to available support agent
  4. Real-time conversation
  5. Chat transcript emailed after session
  6. Ticket created if issue unresolved

Success Criteria:

  • Enterprise tier only
  • Business hours: 9 AM - 5 PM PT
  • Response time: <2 minutes

WF-070: Scheduled Maintenance Notification​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: WF-065 Effort: 8 hours

Description: Notify users of planned maintenance windows.

Sequence:

  1. Maintenance scheduled (e.g., database upgrade)
  2. Notification sent 48 hours prior (email + in-app)
  3. Status page updated with maintenance window
  4. 24-hour reminder sent
  5. Maintenance executed
  6. Status page updated: "Maintenance Complete"
  7. Post-maintenance email sent

Success Criteria:

  • 48-hour advance notice
  • Email + in-app + status page
  • Maintenance window outside business hours

Category 7: Infrastructure & DevOps​

WF-071: Auto-Scaling Monitoring & Alerts​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: None Effort: 12 hours

Description: Monitor Cloud Run auto-scaling, alert on anomalies.

Sequence:

  1. Prometheus monitors Cloud Run metrics
  2. Metrics: Request rate, latency, instance count
  3. Alert conditions:
    • Latency p95 > 2 seconds
    • Error rate > 1%
    • Instance count > 50 (cost spike)
  4. Alert sent to on-call engineer (PagerDuty)
  5. Runbook followed
  6. Issue resolved
  7. Incident report generated

Success Criteria:

  • Alert within 1 minute of threshold breach
  • Integration with PagerDuty
  • Runbooks for common alerts

WF-072: Database Backup & Point-in-Time Recovery​

Priority: P0 (Critical) Phase: Pilot Launch (Week 1-2) Dependencies: None Effort: 16 hours

Description: Automated PostgreSQL backups with point-in-time recovery.

Sequence:

  1. Daily automated backups: 2 AM UTC
  2. Backup stored in Cloud Storage (multi-region)
  3. Retention: 30 days
  4. Point-in-time recovery enabled (7 days)
  5. Recovery test executed monthly
  6. Backup success/failure monitored
  7. Alerts on backup failure

Success Criteria:

  • Daily backup schedule
  • 30-day retention
  • Monthly recovery tests
  • Recovery Time Objective (RTO): 1 hour
  • Recovery Point Objective (RPO): 5 minutes

WF-073: Infrastructure as Code Deployment​

Priority: P1 (High) Phase: Pilot Launch (Week 1-2) Dependencies: None Effort: 20 hours

Description: Deploy infrastructure changes via Terraform.

Sequence:

  1. Engineer updates Terraform config
  2. PR created → Terraform plan executed
  3. Code review
  4. PR merged → Terraform apply triggered (CI/CD)
  5. Resources provisioned
  6. Smoke tests executed
  7. Deployment confirmation

Success Criteria:

  • All infrastructure in Terraform
  • State stored in Cloud Storage (versioned)
  • Terraform Cloud for state locking

WF-074: Secret Rotation Automation​

Priority: P1 (High) Phase: Production GTM (Week 5-8) Dependencies: None Effort: 16 hours

Description: Auto-rotate secrets (DB passwords, API keys).

Sequence:

  1. Rotation schedule: Every 90 days
  2. New secret generated
  3. Secret Manager updated
  4. Applications restarted to pick up new secret
  5. Old secret deprecated after 7-day grace period
  6. Old secret deleted
  7. Audit log entry

Success Criteria:

  • Quarterly rotation for critical secrets
  • Zero-downtime rotation
  • Audit trail

WF-075: Cost Anomaly Detection​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: None Effort: 12 hours

Description: Detect and alert on unexpected GCP cost spikes.

Sequence:

  1. Daily cost monitoring job
  2. Compares to 7-day average
  3. Anomaly detected: >30% increase
  4. Alert sent to finance + engineering
  5. Root cause investigation
  6. Cost optimization actions

Success Criteria:

  • Daily monitoring
  • Alert threshold: 30% increase
  • Include cost breakdown by service

WF-076: Regional Failover Testing​

Priority: P2 (Medium) Phase: Production GTM (Week 9-12) Dependencies: None Effort: 24 hours

Description: Quarterly disaster recovery drill (multi-region failover).

Sequence:

  1. DR drill scheduled (off-peak hours)
  2. Primary region simulated outage
  3. Traffic routed to secondary region
  4. Database replica promoted to primary
  5. Application smoke tests executed
  6. Success criteria validated:
    • RTO <15 minutes
    • RPO <5 minutes
  7. Primary region restored
  8. Postmortem report

Success Criteria:

  • Quarterly DR drill
  • RTO <15 minutes
  • RPO <5 minutes
  • Postmortem published

Category 8: Event-Driven Operations​

WF-077: Event Replay & Debugging​

Priority: P2 (Medium) Phase: Production GTM (Week 5-8) Dependencies: ADR-013 (Pub/Sub) Effort: 12 hours

Description: Replay Pub/Sub events for debugging.

Sequence:

  1. Engineer identifies failed event
  2. Navigates to Pub/Sub console
  3. Seeks to specific message timestamp
  4. Creates replay subscription
  5. Event reprocessed
  6. Logs reviewed
  7. Issue identified and fixed

Success Criteria:

  • 7-day message retention
  • Replay capability via Pub/Sub snapshots
  • Audit trail of replays

WF-078: Dead Letter Queue Processing​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: ADR-013 (Pub/Sub) Effort: 12 hours

Description: Process messages in dead-letter queue (failed events).

Sequence:

  1. Message fails after 5 retry attempts
  2. Moved to dead-letter queue
  3. Alert sent to on-call engineer
  4. Engineer reviews DLQ via admin dashboard
  5. Root cause identified (e.g., invalid data)
  6. Fix applied
  7. Message manually retried or discarded
  8. Audit log entry

Success Criteria:

  • DLQ monitoring dashboard
  • Alert on DLQ message count >10
  • Manual retry capability

WF-079: Event Schema Validation​

Priority: P1 (High) Phase: Pilot Launch (Week 1-2) Dependencies: ADR-013 (Pub/Sub) Effort: 10 hours

Description: Validate event payloads against schema before publishing.

Sequence:

  1. Publisher prepares event
  2. Event validated against JSON schema
  3. If invalid: Error returned, event rejected
  4. If valid: Event published to Pub/Sub
  5. Schema violations logged
  6. Monitoring dashboard tracks validation failures

Success Criteria:

  • JSON schema per event type
  • Validation errors logged
  • Publisher receives clear error messages

WF-080: Event Metrics & Observability​

Priority: P1 (High) Phase: Pilot Launch (Week 3-4) Dependencies: ADR-013 (Pub/Sub) Effort: 12 hours

Description: Track event publish/subscribe metrics.

Sequence:

  1. Prometheus collects Pub/Sub metrics:
    • Publish rate per topic
    • Message latency (p50, p95, p99)
    • Unacked message count
    • DLQ message count
  2. Grafana dashboards visualize metrics
  3. Alerts configured:
    • Unacked messages >1000
    • DLQ not empty
    • Latency p95 >60s
  4. On-call engineer notified

Success Criteria:

  • Real-time metrics dashboard
  • Alerting on key thresholds
  • Integration with Cloud Monitoring

Implementation Phases​

Phase 1: Pilot Launch (Week 1-4) - Priority P0-P1 Workflows​

Total Workflows: 32

Breakdown by Category:

  • User Onboarding: WF-009, WF-010, WF-011, WF-014, WF-017, WF-018, WF-019
  • Billing: WF-021, WF-023, WF-024, WF-025, WF-030
  • Workstation: WF-031, WF-032, WF-037, WF-038, WF-039, WF-043
  • Team/Org: WF-045, WF-046, WF-047, WF-049, WF-050
  • Security: WF-054, WF-055
  • Support: WF-063, WF-065, WF-066, WF-068, WF-070
  • Infrastructure: WF-072, WF-073, WF-075
  • Events: WF-078, WF-079, WF-080

Estimated Effort: 360 hours (9 weeks with 2 engineers)

Phase 2: Production GTM (Week 5-12) - Priority P1-P2 Workflows​

Total Workflows: 24

Breakdown by Category:

  • User Onboarding: WF-012, WF-013, WF-015, WF-016
  • Billing: WF-022, WF-026, WF-027, WF-028, WF-029
  • Workstation: WF-033, WF-034, WF-035, WF-036, WF-040, WF-042
  • Team/Org: WF-048, WF-051, WF-052
  • Security: WF-056, WF-057, WF-058, WF-059, WF-060, WF-062
  • Support: WF-064, WF-067, WF-069
  • Infrastructure: WF-074, WF-076
  • Events: WF-077

Estimated Effort: 376 hours (9.4 weeks with 2 engineers)

Phase 3: Enterprise Features (Week 13-16) - Priority P3 Workflows​

Total Workflows: 8

Breakdown by Category:

  • User Onboarding: WF-020
  • Workstation: WF-041, WF-044
  • Security: WF-061
  • Support: WF-069 (duplicate, see Phase 2)
  • Infrastructure: None

Estimated Effort: 120 hours (3 weeks with 2 engineers)

Dependency Matrix​

Critical Dependencies (Block Multiple Workflows)​

DependencyBlocks WorkflowsPriority
WF-001: User RegistrationWF-009, WF-017P0
WF-002: User LoginWF-010, WF-011, WF-012, WF-013, WF-014, WF-015, WF-016, WF-020, WF-054, WF-055, WF-058, WF-063, WF-067P0
WF-003: Workstation ProvisioningWF-031, WF-032, WF-033, WF-034, WF-035, WF-036, WF-037, WF-038, WF-040, WF-041, WF-042, WF-043, WF-044, WF-059P0
WF-004: Workstation HibernationWF-027, WF-039P0
WF-005: Organization CreationWF-018, WF-047, WF-049P0
WF-006: Stripe CheckoutWF-021, WF-022, WF-023, WF-024, WF-030P0
WF-007: Subscription WebhookWF-025P0
WF-008: Team CreationWF-045, WF-046, WF-047P0
ADR-013: Event-Driven ArchitectureWF-077, WF-078, WF-079, WF-080P0

Summary Statistics​

By Priority​

PriorityCount% of Total
P0 (Critical)1825%
P1 (High)3244%
P2 (Medium)2231%
P3 (Nice-to-have)811%
Total80100%

(Note: 8 workflows already implemented + 72 new workflows)

By Category​

CategoryWorkflows% of Total
User Onboarding & Authentication1215%
Billing & Subscription Management1013%
Workstation Lifecycle1418%
Team & Organization Management810%
Security & Compliance1013%
Support & Operations810%
Infrastructure & DevOps68%
Event-Driven Operations45%
Existing (Implemented)810%
Total80100%

By Implementation Phase​

PhaseWeeksWorkflowsEffort (Hours)
Beta (Complete)N/A8N/A
Pilot Launch1-432360
Production GTM5-1224376
Enterprise Features13-168120
Total New16 weeks64856 hours

Effort Estimation Summary​

Total Engineering Effort: 856 hours (21.4 weeks with 2 full-time engineers)

Recommended Team:

  • 2 Full-Stack Engineers (Backend + Frontend)
  • 1 DevOps Engineer (part-time, 50%)
  • 1 QA Engineer (part-time, 25%)

Timeline:

  • Pilot Launch: 4 weeks (32 workflows)
  • Production GTM: 8 weeks (24 workflows)
  • Enterprise Features: 4 weeks (8 workflows)
  • Total: 16 weeks

Assumptions:

  • Engineers work 40 hours/week
  • 20% buffer for unforeseen issues
  • Code reviews and testing included in estimates

Next Steps​

  1. Review & Prioritization (Week 0)

    • Review this inventory with stakeholders
    • Confirm priority assignments
    • Adjust timeline if needed

  2. Phase 1 Kickoff (Week 1)

    • Create detailed implementation tasks for WF-009 to WF-080 (Phase 1)
    • Setup project tracking (Jira/Linear)
    • Assign workflows to engineers

  3. Weekly Checkpoints

    • Review completed workflows
    • Adjust priorities based on pilot feedback
    • Track against timeline

  4. Pilot Launch (Week 4)

    • Deploy Phase 1 workflows to production
    • Monitor metrics and user feedback
    • Create backlog for Phase 2 improvements

  5. Production GTM (Week 12)

    • Deploy Phase 2 workflows
    • Finalize enterprise feature requirements
    • Plan Phase 3 implementation

References​

  • ADR-009: Multi-Tenant SaaS Architecture
  • ADR-010: Cloud Workstations Architecture
  • ADR-011: Authentication Strategy
  • ADR-013: Event-Driven Architecture
  • SDD-CODITECT-MULTI-TENANT-SAAS.md: System Design Document
  • TDD-CODITECT-MULTI-TENANT-SAAS.md: Technical Design Document
  • CODITECT-WORKFLOW-DIAGRAMS.md: Existing workflow diagrams (WF-001 to WF-008)

Document Status: ✅ Complete Last Updated: 2025-12-26 Maintained By: Architecture Team Review Frequency: Bi-weekly during implementation