7.2 - Recruit, source, and select employees
PCF ID: 10410 | Elements: 30 | Metrics Available: Y | Benchmarkable: 2
Definition
Determining and handling employee requirements. Recruit or source the candidates as per the requirements. Screen and select the most appropriate candidates. Take care of the newly hired and re-hired employees. Maintain records of information for all applicants.
Overview
This process group covers recruit, source, and select employees within the broader context of Develop and Manage Human Capital.
Process Hierarchy
Processes
| ID | Process | PCF ID | Sub-elements | Metrics |
|---|---|---|---|---|
| 7.2.1 | Manage employee requisitions | 10439 | 7 | N |
| 7.2.2 | Recruit/Source candidates | 10440 | 5 | N |
| 7.2.3 | Screen and select candidates | 20123 | 4 | N |
| 7.2.4 | Manage new hire/re-hire | 10443 | 3 | Y |
| 7.2.5 | Manage applicant information | 10444 | 5 | N |
7.2.1 - Manage employee requisitions
PCF ID: 10439
Definition: Handling the requirements for new employees. Create and open job requisitions by clearly defining the job descriptions. Post these requirements internally and externally, and modify them as appropriate. Manage the dates of the whole requisition process.
| ID | Activity | PCF ID | Tasks | Metrics |
|---|---|---|---|---|
| 7.2.1.1 | Align staffing plan to work force plan and business unit strategies/resource needs | 10445 | 0 | N |
| 7.2.1.2 | Develop and maintain job descriptions | 10447 | 0 | N |
| 7.2.1.3 | Open job requisitions | 10446 | 0 | N |
| 7.2.1.4 | Post job requisitions | 10448 | 0 | N |
| 7.2.1.5 | Modify job requisitions | 10450 | 0 | N |
| 7.2.1.6 | Notify hiring manager | 10451 | 0 | N |
| 7.2.1.7 | Manage requisition dates | 10452 | 0 | N |
7.2.1.1 - Align staffing plan to work force plan and business unit strategies/resource needs
Definition: Creating a correspondence between the plan for hiring new employees and the desired employee requirements. Staff an adequate amount of people with the appropriate skills to effectively accomplish its legislative, regulatory, service, and production requirements.
7.2.1.2 - Develop and maintain job descriptions
Definition: Creating descriptions for job requisitions. Define the normal components of a job description, such as the overall position description with general areas of responsibility listed, essential functions of the job described with a couple of examples of each, required knowledge, skills, abilities, required education and experience, a description of the physical demands, and a description of the work environment.
7.2.1.3 - Open job requisitions
Definition: Developing specific job requisitions, and ensuring their accessibility. Create and open a job requisition to fill the vacant positions within the organization. Clearly describe the job title, department, fill date, and the requisite skills and qualifications for the job.
7.2.1.4 - Post job requisitions
Definition: Posting and advertising job descriptions. Display open job descriptions internally and externally. Use public portals, online portals, and websites to upload these requisitions in order for applications to be received.
7.2.1.5 - Modify job requisitions
Definition: Making the necessary alterations to job requisitions. Revamp or revise the job requisitions in case a position is filled or is not vacant anymore, as well as in case of any new openings. (It involves Manage the internal/external job posting websites [10449] to make the necessary changes.)
7.2.1.6 - Notify hiring manager
Definition: Informing and communicating with the hiring manager. Notify the manager responsible for the hiring process in cases of any new position openings or changes.
7.2.1.7 - Manage requisition dates
Definition: Determining and managing the dates for the employee requisition process.
7.2.2 - Recruit/Source candidates
PCF ID: 10440
Definition: Recruiting new candidates for deployment across various functional areas inside the organization. Select methods for sourcing new employees. Manage relationships with third-party agencies. Stage recruitment fairs and drives. Manage employee referral programs.
| ID | Activity | PCF ID | Tasks | Metrics |
|---|---|---|---|---|
| 7.2.2.1 | Determine recruitment methods and channels | 10453 | 0 | N |
| 7.2.2.2 | Perform recruiting activities/events | 10454 | 0 | N |
| 7.2.2.3 | Manage recruitment vendors | 10455 | 0 | N |
| 7.2.2.4 | Manage employee referral programs | 17047 | 0 | N |
| 7.2.2.5 | Manage recruitment channels | 17048 | 0 | N |
7.2.2.1 - Determine recruitment methods and channels
Definition: Defining the methods and channels for recruitments in order to maximize the amount of candidate availability. Use channels such as headhunting, job postings, job portals, networking websites, and media advertising. Choose from the various methods of recruitment such as internal/external third-party sourcing.
7.2.2.2 - Perform recruiting activities/events
Definition: Organizing and executing recruiting activities and events. Activities and events include on-campus hiring, refresher courses, information sessions, career fairs, etc. to increase the coverage of the sourcing in order to ensure that the most deserving and appropriate candidates are hired.
7.2.2.3 - Manage recruitment vendors
Definition: Establishing and maintaining relationships with recruitment vendors (suppliers). Create and maintain relationships with third-party agencies such as staffing and firms to expand. Use these relationships to implement the sourcing process effectively.
7.2.2.4 - Manage employee referral programs
Definition: Creating and managing a recruiting strategy where current employees are rewarded for referring qualified candidates for employment.
7.2.2.5 - Manage recruitment channels
Definition: Establishing and maintaining channels for recruiting. Extract the best out of every recruitment channel. Manage all the processes related to all the sourcing channels.
7.2.3 - Screen and select candidates
PCF ID: 20123
Definition: Evaluating and selecting potential employees through interviews, tests, etc.
| ID | Activity | PCF ID | Tasks | Metrics |
|---|---|---|---|---|
| 7.2.3.1 | Identify and deploy candidate selection tools | 10456 | 0 | N |
| 7.2.3.2 | Interview candidates | 10457 | 0 | N |
| 7.2.3.3 | Test candidates | 10458 | 0 | N |
| 7.2.3.4 | Select and reject candidates | 10459 | 0 | N |
7.2.3.1 - Identify and deploy candidate selection tools
Definition: Identifying and implementing tools for the selection of candidates. Recognize candidate selection tools such as screening, telephone interviews, hiring manager interviews, drug testing, and skills assessment. Effectively deploy these tools to check if the candidates fit in the workplace or not, as well as to ensure workplace safety.
7.2.3.2 - Interview candidates
Definition: Assessing the candidates by their performance in the interviews. Conduct HR interview, technical interview, hiring manager interview, etc. Understand the mindset of the candidate, and comprehend his/her personal and professional lives.
7.2.3.3 - Test candidates
Definition: Examining the candidates through tests. Prepare tools such as aptitude, technical, and grammar tests. Test the skills of the candidate through a written, oral, or computerized test.
7.2.3.4 - Select and reject candidates
Definition: Approving the deserving candidates, and rejecting the others. Examining the performance of candidates. Ensure candidates would fit well with the organization. (Assess performance from Interview candidates [10457] and Test candidates [10458].)
7.2.4 - Manage new hire/re-hire
PCF ID: 10443
Definition: Creating and making job offers to the selected candidates. Fairly negotiate the job offers. Agree on terms with the candidate to complete the hiring process.
| ID | Activity | PCF ID | Tasks | Metrics |
|---|---|---|---|---|
| 7.2.4.1 | Draw up and make offer | 10463 | 0 | N |
| 7.2.4.2 | Negotiate offer | 10464 | 0 | N |
| 7.2.4.3 | Hire candidate | 10465 | 0 | N |
7.2.4.1 - Draw up and make offer
Definition: Compiling job-related information for the selected candidates in order to make up a job. Include information about the job description, reporting relationship, salary, bonus potential, benefits, and vacation allotment.
7.2.4.2 - Negotiate offer
Definition: Negotiating an offer with selected candidates. Discuss the job offer with the candidate to ensure a mutual understanding.
7.2.4.3 - Hire candidate
Definition: Wrapping up the process for hiring candidates. Agree to all hiring terms and conditions. Have the candidate accept and sign the job offer.
7.2.5 - Manage applicant information
PCF ID: 10444
Definition: Creating and maintaining a system for managing the information of applicants. Create records for all candidates who apply. Maintain and track information through the use applicant-tracking systems.
| ID | Activity | PCF ID | Tasks | Metrics |
|---|---|---|---|---|
| 7.2.5.1 | Obtain candidate background information | 10460 | 0 | N |
| 7.2.5.2 | Create applicant record | 10466 | 0 | N |
| 7.2.5.3 | Manage/track applicant data | 10467 | 1 | N |
| 7.2.5.4 | Archive and retain records of non-hires | 10468 | 0 | N |
7.2.5.1 - Obtain candidate background information
Definition: Conducting a background investigation on the candidates with the objective of looking up and compiling criminal, commercial, and financial records.
7.2.5.2 - Create applicant record
Definition: Creating and documenting the records of all applicants. Manage all individual applicants, including hires and non-hires. Maintain records to avoid any duplication and promote efficiency.
7.2.5.3 - Manage/track applicant data (1 tasks)
Definition: Keeping track of all the information about the candidates who apply for jobs. Use applicant-tracking systems that can be accessed online as a central location and database for recruitment efforts.
| ID | Task | PCF ID | Definition |
|---|---|---|---|
| 7.2.5.3.1 | Complete position classification and level of expe... | 20124 | Identifying the requirements for the position to be filled. Determine the experi... |
7.2.5.4 - Archive and retain records of non-hires
Definition: Retaining and storing the records of the candidates who were rejected and not hired to ensure future availability in case the need arises. Create a centralized repository of profiles. Label these records in order to readily identify them. Add remarks for any future consideration.
Change Summary (v7.2.1 vs v6.1.1)
Changes indicated by:
+XXXXX- New element added-XXXXX- Element removedcXXXXX- Element changedNEW- Newly introduced
Complete Element List with Definitions
All 30 elements
| ID | Name | Definition |
|---|---|---|
| 7.2 | Recruit, source, and select employees | Determining and handling employee requirements. Recruit or source the candidates as per the requirem... |
| 7.2.1 | Manage employee requisitions | Handling the requirements for new employees. Create and open job requisitions by clearly defining th... |
| 7.2.1.1 | Align staffing plan to work force plan a... | Creating a correspondence between the plan for hiring new employees and the desired employee require... |
| 7.2.1.2 | Develop and maintain job descriptions | Creating descriptions for job requisitions. Define the normal components of a job description, such ... |
| 7.2.1.3 | Open job requisitions | Developing specific job requisitions, and ensuring their accessibility. Create and open a job requis... |
| 7.2.1.4 | Post job requisitions | Posting and advertising job descriptions. Display open job descriptions internally and externally. U... |
| 7.2.1.5 | Modify job requisitions | Making the necessary alterations to job requisitions. Revamp or revise the job requisitions in case ... |
| 7.2.1.6 | Notify hiring manager | Informing and communicating with the hiring manager. Notify the manager responsible for the hiring p... |
| 7.2.1.7 | Manage requisition dates | Determining and managing the dates for the employee requisition process. |
| 7.2.2 | Recruit/Source candidates | Recruiting new candidates for deployment across various functional areas inside the organization. Se... |
| 7.2.2.1 | Determine recruitment methods and channe... | Defining the methods and channels for recruitments in order to maximize the amount of candidate avai... |
| 7.2.2.2 | Perform recruiting activities/events | Organizing and executing recruiting activities and events. Activities and events include on-campus h... |
| 7.2.2.3 | Manage recruitment vendors | Establishing and maintaining relationships with recruitment vendors (suppliers). Create and maintain... |
| 7.2.2.4 | Manage employee referral programs | Creating and managing a recruiting strategy where current employees are rewarded for referring quali... |
| 7.2.2.5 | Manage recruitment channels | Establishing and maintaining channels for recruiting. Extract the best out of every recruitment chan... |
| 7.2.3 | Screen and select candidates | Evaluating and selecting potential employees through interviews, tests, etc. |
| 7.2.3.1 | Identify and deploy candidate selection ... | Identifying and implementing tools for the selection of candidates. Recognize candidate selection to... |
| 7.2.3.2 | Interview candidates | Assessing the candidates by their performance in the interviews. Conduct HR interview, technical int... |
| 7.2.3.3 | Test candidates | Examining the candidates through tests. Prepare tools such as aptitude, technical, and grammar tests... |
| 7.2.3.4 | Select and reject candidates | Approving the deserving candidates, and rejecting the others. Examining the performance of candidate... |
| 7.2.4 | Manage new hire/re-hire | Creating and making job offers to the selected candidates. Fairly negotiate the job offers. Agree on... |
| 7.2.4.1 | Draw up and make offer | Compiling job-related information for the selected candidates in order to make up a job. Include inf... |
| 7.2.4.2 | Negotiate offer | Negotiating an offer with selected candidates. Discuss the job offer with the candidate to ensure a ... |
| 7.2.4.3 | Hire candidate | Wrapping up the process for hiring candidates. Agree to all hiring terms and conditions. Have the ca... |
| 7.2.5 | Manage applicant information | Creating and maintaining a system for managing the information of applicants. Create records for all... |
| 7.2.5.1 | Obtain candidate background information | Conducting a background investigation on the candidates with the objective of looking up and compili... |
| 7.2.5.2 | Create applicant record | Creating and documenting the records of all applicants. Manage all individual applicants, including ... |
| 7.2.5.3 | Manage/track applicant data | Keeping track of all the information about the candidates who apply for jobs. Use applicant-tracking... |
| 7.2.5.3.1 | Complete position classification and lev... | Identifying the requirements for the position to be filled. Determine the experience and skills nece... |
| 7.2.5.4 | Archive and retain records of non-hires | Retaining and storing the records of the candidates who were rejected and not hired to ensure future... |
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