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Event Coordination Workflow

Plan, promote, and execute community events (virtual/in-person) with registration and follow-up automation

Complexity: Complex | Duration: 30m+ | Category: Community/General

Tags: events coordination community logistics promotion

Workflow Diagram​

Steps​

Step 1: Event planning​

Agent: event

planner-agent - Define event format, agenda, objectives

Step 2: Logistics coordination​

Agent: logistics

coordinator-agent - Arrange venue/platform, tech, catering

Step 3: Registration setup​

Agent: event

planner-agent - Create registration form and landing page

Step 4: Promotion campaign​

Agent: social

media-manager-agent - Design multi-channel promotion strategy

Step 5: Speaker coordination​

Agent: event

planner-agent - Confirm speakers, prepare materials

Step 6: Reminder sequence​

Agent: email

automation-agent - Send pre-event reminder emails

Step 7: Day​

Agent: of execution

orchestrator - Coordinate real-time event operations

Step 8: Engagement facilitation​

Agent: community

manager-agent - Moderate Q&A, networking, chat

Step 9: Post​

Agent: event follow

up - email-automation-agent - Send thank you, resources, survey

Step 10: Impact analysis​

Agent: analytics

agent - Analyze attendance, engagement, satisfaction

Usage​

To execute this workflow:

/workflow community/general/event-coordination-workflow.workflow

See other workflows in this category for related automation patterns.