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Day Of Coordination Workflow

On-site event execution management including vendor coordination, timeline management, and issue resolution

Complexity: Complex | Duration: ongoing (event duration) | Category: Industry/Real Estate

Tags: execution day-of coordination on-site program-management

Workflow Diagram​

Steps​

Step 1: Pre​

Agent: event venue inspection

event-planning-specialist - verify venue readiness

Step 2: Vendor arrival coordination​

Agent: vendor

coordinator - manage load-in schedule

Step 3: Setup supervision​

Agent: event

planning-specialist - oversee event setup

Step 4: Technical rehearsal​

Agent: technical

coordinator - test AV and equipment

Step 5: Final walkthrough​

Agent: event

planning-specialist - inspect completed setup

Step 6: Guest arrival management​

Agent: registration

coordinator - handle check-in

Step 7: Program execution​

Agent: event

planning-specialist - manage event flow

Step 8: Issue resolution​

Agent: event

planning-specialist - troubleshoot real-time problems

Step 9: Timeline management​

Agent: timeline

coordinator - keep event on schedule

Step 10: Breakdown supervision​

Agent: event

planning-specialist - oversee teardown

Usage​

To execute this workflow:

/workflow industry/real-estate/day-of-coordination-workflow.workflow

See other workflows in this category for related automation patterns.