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Staff Scheduling Workflow

Employee shift scheduling with coverage optimization, time-off management, and labor cost control

Complexity: Moderate | Duration: 15-30m | Category: Industry/Real Estate

Tags: scheduling staffing labor workforce time-off

Workflow Diagram​

Steps​

Step 1: Occupancy forecast review​

Agent: revenue

manager - predict staffing needs

Step 2: Labor budget review​

Agent: hr

manager - verify budget constraints

Step 3: Availability collection​

Agent: hr

manager - gather employee availability

Step 4: Time​

Agent: off request processing

hr-manager - approve/deny PTO requests

Step 5: Shift assignment​

Agent: department

supervisor - assign employees to shifts

Step 6: Coverage gap identification​

Agent: department

supervisor - identify understaffed periods

Step 7: Schedule optimization​

Agent: hr

manager - balance coverage and costs

Step 8: Schedule publication​

Agent: hr

manager - distribute schedule to staff

Step 9: Swap request management​

Agent: department

supervisor - approve shift trades

Step 10: Actual hours tracking​

Agent: payroll

specialist - monitor worked hours vs. scheduled

Usage​

To execute this workflow:

/workflow industry/real-estate/staff-scheduling-workflow.workflow

See other workflows in this category for related automation patterns.