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Building Maintenance Scheduling

Schedule recurring building maintenance for HVAC, electrical, plumbing, elevators, and structural systems

Complexity: Moderate | Duration: 15-30m | Category: Operations/Process

Tags: #building-maintenance #facility-management #cmms #preventive-maintenance #building-systems

Workflow Diagram​

Steps​

Step 1: System Inventory​

Agent: facility

manager - Catalog all building systems requiring maintenance

Step 2: Maintenance Requirements​

Agent: maintenance

specialist - Define tasks per manufacturer/code requirements

Step 3: Frequency Planning​

Agent: maintenance

specialist - Set schedules (daily, weekly, monthly, quarterly, annual)

Step 4: Vendor Selection​

Agent: vendor

manager - Choose qualified service contractors for specialized systems

Step 5: Schedule Creation​

Agent: cmms

specialist - Create recurring work orders in CMMS

Step 6: Resource Assignment​

Agent: facility

manager - Assign to internal staff or vendors

Step 7: Tenant Notification​

Agent: facility

manager - Communicate upcoming maintenance to building occupants

Step 8: Execution Tracking​

Agent: cmms

specialist - Monitor completion and document work performed

Step 9: Compliance Verification​

Agent: compliance

specialist - Verify regulatory compliance (elevator, fire, etc.)

Step 10: Performance Tracking​

Agent: data

analyst - Monitor system uptime and maintenance effectiveness

Usage​

To execute this workflow:

/workflow operations/process/building-maintenance-scheduling.workflow

See other workflows in this category for related automation patterns.