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Software License Management

Track software licenses, renewals, compliance, usage, and optimization to reduce costs and risk

Complexity: Moderate | Duration: 15-30m | Category: Operations/Process

Tags: #license-management #software-compliance #cost-optimization #procurement #sam

Workflow Diagram​

Steps​

Step 1: License Discovery​

Agent: license

manager - Scan all systems to detect installed software

Step 2: Entitlement Recording​

Agent: license

manager - Log purchased licenses, quantities, and terms

Step 3: Usage Monitoring​

Agent: data

analyst - Track actual usage vs. purchased licenses

Step 4: Compliance Analysis​

Agent: compliance

specialist - Identify over/under-licensed software

Step 5: Cost Optimization​

Agent: procurement

specialist - Recommend license reallocations or downgrades

Step 6: Renewal Tracking​

Agent: license

manager - Set up alerts 90/60/30 days before expiration

Step 7: Vendor Management​

Agent: procurement

specialist - Track vendor relationships and support terms

Step 8: Audit Preparation​

Agent: compliance

specialist - Generate compliance reports for audits

Step 9: Policy Enforcement​

Agent: compliance

specialist - Block unauthorized software installations

Step 10: Dashboard Creation​

Agent: data

analyst - Build executive view of license spend and compliance

Usage​

To execute this workflow:

/workflow operations/process/software-license-management.workflow

See other workflows in this category for related automation patterns.