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Vendor Receiving

Receive, inspect, and process vendor shipments into inventory system

Complexity: Moderate | Duration: 15-30m | Category: Operations/Process

Tags: receiving vendors purchase-orders inventory inspection

Workflow Diagram​

Steps​

Step 1: Delivery acceptance​

Agent: receiving

specialist - Sign for delivery and check for damage

Step 2: PO matching​

Agent: receiving

specialist - Match shipment to purchase order

Step 3: Box count verification​

Agent: receiving

specialist - Count boxes vs. packing slip

Step 4: Item inspection​

Agent: receiving

specialist - Check quantity, condition, and SKU accuracy

Step 5: Discrepancy reporting​

Agent: receiving

specialist - Document shortages or damages

Step 6: System receiving​

Agent: inventory

manager - Post receipt to inventory system

Step 7: Backroom storage​

Agent: receiving

specialist - Put away items to designated locations

Step 8: Vendor communication​

Agent: receiving

specialist - Report issues to vendor for credit

Step 9: Validation​

Agent: component

qa-validator - Verify all items received and posted

Usage​

To execute this workflow:

/workflow operations/process/vendor-receiving.workflow

See other workflows in this category for related automation patterns.