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Vendor Service Coordination

Coordinate facility vendors (cleaning, landscaping, pest control) with scheduling, quality checks, and payment

Complexity: Moderate | Duration: 15-30m | Category: Operations/Process

Tags: #vendor-management #facility-services #quality-control #contract-management #scheduling

Workflow Diagram​

Steps​

Step 1: Vendor Onboarding​

Agent: vendor

manager - Complete background checks, insurance verification, contracts

Step 2: Service Scheduling​

Agent: facility

manager - Set up recurring service schedules

Step 3: Work Order Creation​

Agent: facility

manager - Generate work orders for each service visit

Step 4: Access Coordination​

Agent: security

specialist - Provide building access and security clearance

Step 5: Service Execution​

Agent: vendor

Perform contracted services

Step 6: Quality Inspection​

Agent: quality

inspector - Verify service completion and quality

Step 7: Issue Resolution​

Agent: facility

manager - Address service deficiencies with vendor

Step 8: Invoice Receipt​

Agent: accounts

payable - Receive and verify vendor invoices

Step 9: Payment Processing​

Agent: accounts

payable - Process payment after service verification

Step 10: Performance Tracking​

Agent: vendor

manager - Monitor vendor performance and satisfaction

Usage​

To execute this workflow:

/workflow operations/process/vendor-service-coordination.workflow

See other workflows in this category for related automation patterns.