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Accounts Payable Workflow

Vendor invoice processing, three-way matching, approval routing, and payment scheduling

Complexity: Moderate | Duration: 5-15m | Category: Professional/Hr

Tags: #accounts-payable #invoices #payment #matching #accounting

Workflow Diagram​

Steps​

Step 1: Receive invoice​

Agent: ap

specialist - Capture invoice via email, portal, EDI

Step 2: OCR extraction​

Agent: ap

specialist - Extract vendor, amount, date, PO number

Step 3: Three​

Agent: way match

ap-specialist - Match invoice to PO and receiving report

Step 4: Flag discrepancies​

Agent: ap

specialist - Identify mismatches (price, quantity, delivery)

Step 5: Route for approval​

Agent: approval

router - Send to budget owner if no PO

Step 6: Code to GL​

Agent: accounting

specialist - Assign department, GL account, project

Step 7: Schedule payment​

Agent: payment

processor - Add to payment run based on terms (Net 30, etc.)

Step 8: Generate ACH/check​

Agent: payment

processor - Execute payment on due date

Step 9: Record transaction​

Agent: accounting

specialist - Post to AP, clear liability

Usage​

To execute this workflow:

/workflow professional/hr/accounts-payable-workflow.workflow

See other workflows in this category for related automation patterns.