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Board Meeting Workflow

Board meeting preparation, materials creation, action item tracking, and minutes documentation

Complexity: Complex | Duration: 30m+ | Category: Professional/Hr

Tags: #board #governance #meeting #minutes #fiduciary

Workflow Diagram​

Steps​

Step 1: Schedule meeting​

Agent: board

coordinator - Send calendar invites, book venue/Zoom

Step 2: Create board deck​

Agent: ceo

advisor + financial-analyst - Build presentation (financials, KPIs, updates, asks)

Step 3: Compile materials​

Agent: documentation

writer - Gather supporting docs (financials, reports, proposals)

Step 4: Distribute materials​

Agent: board

coordinator - Send deck and materials 48-72 hours before meeting

Step 5: Conduct meeting​

Agent: ceo

advisor - Present updates, facilitate discussion, vote on resolutions

Step 6: Record minutes​

Agent: legal

analyst - Document attendance, discussions, votes, resolutions

Step 7: Track action items​

Agent: board

coordinator - Assign owners, deadlines for follow-ups

Step 8: Distribute minutes​

Agent: legal

analyst - Send draft minutes for approval, file signed copy

Usage​

To execute this workflow:

/workflow professional/hr/board-meeting-workflow.workflow

See other workflows in this category for related automation patterns.